Executive Assistant (CEO Office)

EXECUTIVE ASSISTANT

Team: CEO Office

Location: Flexible / Remote

Reporting to: CEO

ROLE OVERVIEW

The company operates in a high-velocity, AI-native environment where clarity, follow-through, and structured thinking are essential.

The Executive Assistant supports the CEO in day-to-day executive operations — documentation, planning cadence, structured follow-ups, and internal coordination.

This is a foundational role inside the CEO’s office.

While the title is traditional, the expectation is not.

We are looking for someone with former founder instincts or strong analytical pedigree — who understands strategy, but is comfortable operating in a support capacity without ego.

This role requires intelligence, discipline, and humility.

CORE MANDATE

The Executive Assistant is accountable for

• Maintaining executive documentation rigor

• Structuring meetings into clear outputs and actions

• Tracking cross-functional commitments

• Supporting board and planning cycles

• Reducing cognitive load on the CEO

This role strengthens executive execution hygiene.

KEY RESPONSIBILITIES

EXECUTIVE DOCUMENTATION & STRUCTURING

• Capture high-quality, structured notes in executive and board meetings

• Translate discussions into clear action items with owners and deadlines

• Maintain organized, searchable documentation systems

• Draft memos, summaries, and internal briefs

PLANNING & CADENCE MANAGEMENT

• Support quarterly and annual planning processes

• Assist in preparing board decks and executive materials

• Maintain visibility over key company-wide priorities

• Ensure follow-through across functional leaders

CROSS-FUNCTIONAL COORDINATION

• Track execution commitments across teams

• Follow up on deadlines and deliverables

• Escalate slippage early and objectively

• Maintain structured dashboards of ongoing initiatives

OPERATIONAL & ADMINISTRATIVE SUPPORT

• Manage executive scheduling and prioritization

• Coordinate internal and external communications

• Maintain high professional standards in all outputs

ROLE IMPACT

Strong performance results in

• Clear executive decision trails

• Fewer dropped commitments

• Tighter cross-functional alignment

• Faster execution cycles

• Increased CEO focus on strategic priorities

WHAT THIS ROLE IS NOT

• This is not a strategic leadership role

• This is not independent product or revenue ownership

• This is not a stepping stone to immediate executive authority

This role requires comfort operating in a support function — regardless of prior seniority.

QUALIFICATIONS AND PROFILE

We are looking for individuals who demonstrate

• Former founder, operator, or builder experience OR strong analytical background (consulting, finance, research, technical environments)

• Exceptional structured writing ability

• Strong analytical reasoning and pattern recognition

• Comfort synthesizing complex discussions into clarity

• High attention to detail

• Ability to operate without ego in a support capacity

• Strong discretion and professionalism

Former founders are welcome — provided they are motivated by discipline and execution, not status.

CULTURAL FIT

We value individuals who

• Think sharply but act humbly

• Prefer execution over visibility

• Take pride in structured output

• Care about precision

• Follow through consistently

HOW CANDIDATES ARE EVALUATED

Candidates are evaluated based on

• Clarity and structure of written work

• Analytical depth in summarizing complex discussions

• Discipline in tracking commitments

• Comfort supporting executive workflows

• Absence of ego in operational contexts

SUMMARY

The Executive Assistant strengthens the CEO’s office by applying founder-level thinking and analytical rigor to executive documentation, planning, and follow-through.

This role is foundational to maintaining speed, clarity, and execution discipline as the company scales.