Admin Executive Assistant

Admin Executive Assistant (Operations / Compliance / ITAD) – Remote

Position Type: Full-Time, Remote

Working Hours: U.S. Business Hours

About the Role

We’re hiring an Admin Executive Assistant to support client onboarding, documentation, and internal coordination in a compliance-driven IT Asset Disposition (ITAD) environment.

This is a precision-critical role — small errors can create downstream operational or financial risk.

You will act as the control layer across operations , ensuring everything is accurate, documented, and completed without gaps .

This role is ideal for someone who

• Notices inconsistencies instantly

• Works with structure and discipline

• Follows through until tasks are fully complete

What You’ll Own

Administrative Coordination & Scheduling (Core)

• Manage calendars, scheduling, and internal coordination workflows

• Align communication across leadership, clients, and internal teams

• Anticipate needs to protect leadership bandwidth

• Ensure tasks move forward without delays or missed steps

Documentation & Compliance Support

• Maintain audit-ready documentation across systems

• Support compliance-sensitive workflows within ITAD operations

• Ensure all records are:

• Accurate

• Complete

• Properly stored

• Work within structured systems like:

• Google Workspace

• Slack

• CRM platforms (e.g., Salesforce)

Operational Tracking & Quality Control

• Track:

• Client onboarding progress

• Internal updates

• Process changes

• Identify inconsistencies in:

• Data

• Dates

• Documentation

• Scheduling

• Validate all key details (names, numbers, records) before execution

Systems & Records Management

• Maintain clean, structured systems across tools

• Ensure documentation is:

• Organized

• Searchable

• Accessible

• Keep long-term records consistent and reliable

What Makes You a Strong Fit

• You are extremely detail-oriented (nothing slips)

• You think ahead and prevent problems before they happen

• You work independently with minimal supervision

• You understand how small admin errors can impact operations

• You are disciplined with documentation and follow-through

Required Experience & Skills

• 3+ years in:

• Executive Assistant

• Administrative Assistant

• Virtual Assistant roles

• Strong experience with:

• Google Workspace

• Slack

• CRM systems (e.g., Salesforce)

• Exceptional attention to detail and accuracy

• Strong written and verbal English communication

• Ability to work independently and solve problems

• High level of professionalism and confidentiality

Core Competencies

• Structured, process-driven mindset

• Strong problem-solving ability

• Clear and confident communicator

• Organized and disciplined execution style

• Adaptable across multiple responsibilities

Key Metrics (KPIs)

• 100% audit-ready documentation

• Zero critical errors in records or coordination

• Tasks completed on time without follow-up

• Reduced operational issues through proactive checks

• Smooth client onboarding and internal coordination

• Leadership time saved through proactive support

Why This Role Stands Out

• High ownership and trust from leadership

• Direct impact on compliance and operational quality

• Exposure to structured, process-driven environments

• Growth path into:

• Operations Manager

• Compliance Coordinator

• Executive Operations Lead

Apply Now

If you

• Are detail-obsessed

• Catch mistakes others miss

• Take full ownership of execution

This role is a strong fit.