Payroll Specialist

This job is fully Remote! Clear and excellent English communication skills required.

Job Description

The company is seeking a highly skilled and detail-oriented Payroll Specialist to join our team. The ideal candidate will have extensive experience running payroll using ADP, with a strong proficiency in Google Sheets and Excel. The Payroll Specialist will play a key role in ensuring accurate and timely payroll processing for our employees in both the United States and California. This position requires an individual with a high level of attention to detail and a thorough understanding of payroll laws and regulations in California and across the United States.

Key Responsibilities

• Process bi-weekly payroll for employees in multiple locations, ensuring all calculations are accurate, compliant, and timely.

• Utilize ADP payroll software to input and manage payroll data, including new hires, terminations, salary changes, overtime, and deductions.

• Maintain accurate employee records, ensuring all payroll-related data is current and up-to-date.

• Review and ensure compliance with federal, state, and local payroll laws, including tax withholdings, benefits deductions, and wage garnishments.

• Prepare and file payroll taxes and related filings, including federal, state, and local tax payments, and year-end forms.

• Generate detailed payroll reports, track hours, overtime, and PTO usage, and resolve discrepancies or issues related to employee pay.

• Assist with audits and ensure accurate documentation for internal and external audits.

• Provide support to employees regarding payroll questions, deductions, and issues.

• Monitor changes in payroll regulations and best practices, ensuring the company remains compliant with all applicable laws.

• Collaborate with the HR and finance departments to ensure smooth integration of payroll and benefits.

Requirements

Qualifications

• At least 3 years of payroll experience, with expertise in running payroll using ADP.

• In-depth knowledge of payroll processing in both the U.S. and California, including understanding of federal and state tax regulations.

• Advanced proficiency in Google Sheets and Excel, including formulas, pivot tables, and data manipulation.

• Strong attention to detail, with a high degree of accuracy in all payroll-related tasks.

• Ability to handle confidential and sensitive information with discretion.

• Excellent organizational and time management skills, with the ability to meet deadlines in a fast-paced environment.

• Strong communication skills, with the ability to respond professionally to employee inquiries and resolve issues effectively.

• Ability to adapt to new technologies and systems as needed.

• A strong team player who is willing to collaborate with others to solve problems.

Preferred Qualifications

• Knowledge of accounting principles and experience with general ledger accounting.

• Certification in Payroll (CPP) or related credentials is a plus.

Benefits

Fully Remote!

PTO

Etc.