Recruitment Resourcer / Candidate Specialist - Fashion/Retail/Ecomm (Remote)

Remote Recruitment and Researcher Administrator

Salary: Up to $2,000 AUD/ month + commission

The client is an Australian boutique recruitment agency specialising across the fashion, retail, beauty, wellness, digital, e-commerce, FMCG and consumer sectors. The team consists of six consultants and a manager, partnering with some of Australia’s leading brands across creative, digital and commercial recruitment.

We are currently seeking a mature, highly organised Recruitment Administrator / Researcher to support our growing team remotely from the Philippines. We highly value long-term team relationships and have strong retention within our offshore support team.

RESPONSIBILITIES

• Candidate Sourcing and Shortlisting

• Review active vacancies and consultant briefs to understand the role requirements.

• Search for relevant candidates through LinkedIn Recruiter, JobAdder and other sourcing platforms.

• Identify and approach suitable passive and active candidates.

• Build targeted talent pipelines for current and future vacancies.

• Review applications and determine which candidates meet the essential requirements.

• Prepare high-quality candidate shortlists for consultants.

• Prioritise candidate quality and suitability rather than simply producing large volumes of names.

• Candidate Calling and Screening

• Proactively call candidates regarding suitable employment opportunities.

• Conduct initial telephone and video screening interviews.

• Assess candidates’ experience, skills, achievements and suitability for the position.

• Pre-qualify candidates before referring them to a consultant.

• Confirm salary expectations, location, availability, notice period, working rights and motivation for moving roles.

• Clearly explain the opportunity and accurately represent Who in the Zoo and our clients.

• Identify any concerns or gaps that consultants should be aware of.

• Record clear and useful screening notes in JobAdder.

• Maintain professional and consistent communication throughout the candidate process.

• Interview and Meeting Coordination

• Book qualified candidates into meetings with the relevant recruitment consultant.

• Coordinate candidate availability and interview times.

• Confirm appointments and follow up with candidates to reduce cancellations and no-shows.

• Ensure consultants have complete candidate information before each meeting.

• Follow up with candidates after interviews and communicate feedback to the consultant.

• Recruitment Systems and Candidate Management

• Maintain accurate candidate records and activity notes in JobAdder.

• Keep candidate statuses, availability and contact details current.

• Use LinkedIn Recruiter and relevant sourcing tools effectively.

• Track candidates from initial contact through to consultant interview and placement.

• Maintain organised talent pipelines for each consultant and vacancy.

• Performance Expectations

• Success in this role will be measured by:

• The quality and suitability of candidates shortlisted.

• The number of qualified candidates booked with consultants.

• Candidate response and engagement rates.

• The accuracy and quality of screening notes.

• Interview attendance rates.

• The number of candidates progressing through the recruitment process.

• Successful placements generated with your assistance.

• Bonus Structure

• In addition to the monthly salary, the successful candidate will receive an additional  A$100 bonus for assistant successfully placed candidates

• There is no cap on the number of placement bonuses that can be earned.

Requirements

You must be

• Confident and professional when speaking with candidates by phone and video.

• Comfortable making a high volume of proactive candidate calls.

• Able to assess candidate suitability and ask effective screening questions.

• Commercially aware and capable of understanding different job briefs.

• Mature, reliable and highly organised.

• An excellent verbal and written English communicator.

• Persistent and proactive without being overly aggressive.

• Comfortable working to activity and placement targets.

• Able to manage multiple vacancies and candidate pipelines.

• Experienced  with LinkedIn Recruiter, JobAdder  or a similar recruitment system.

• Interested in fashion, retail, beauty, digital, e-commerce and consumer brands.

• Available to work during Australian business hours.

Benefits

• A stable, long-term remote position with an established Australian recruitment agency.

• Direct exposure to experienced recruitment consultants.

• Training across recruitment, candidate screening and specialist industry sectors.

• A clear placement bonus structure that rewards successful results.

• The opportunity to develop into a broader candidate management or recruitment role.

• A supportive team that values initiative, accountability and long-term commitment.

• Remote Work Setup