Proposal Specialist

The company is a global CRO with a singular focus: advancing therapies for patients with gastrointestinal diseases. GI is our WHY and for more than 30 years that purpose has driven our scientific rigour, operational excellence, and deep therapeutic expertise, including supporting more than 70% of IBD compounds in development.

We operate as a private, profit-with-purpose company, channeling our commercial success back into scientific research, technology, and our people. With approximately 700 people across multiple countries and three service lines, we are growing deliberately, and the capability of our leaders and our organization is central to how we get there.

If you want to do meaningful work, build something real, and invest back in research that changes lives — we want to meet you!

Job Overview

As a Proposal Specialist, you will support the company's Business Development team in preparing high-quality proposals, clinical trial budgets and Statements of Work (SOWs) for new business opportunities.

Working closely with Business Development Managers, clinical subject matter experts and cross-functional teams, you will help develop customised, accurate and competitive responses to Sponsor requirements.

This role combines proposal development, CRO costing and project coordination, with a particular focus on preparing and refining clinical trial budgets, coordinating proposal inputs and supporting the overall proposal process.

Key Responsibilities

Support the development of customised proposals in response to RFPs and RFIs, collaborating with Business Development Managers and clinical and operational teams.

Review Sponsor requirements, gather relevant information and document assumptions to ensure proposals are accurate and comprehensive.

Prepare initial clinical trial costing assumptions and develop CRO budgets using the company costing tools, working with clinical experts to refine and finalise budgets.

Coordinate with internal stakeholders, vendors and site partners to obtain costing inputs and ensure consolidated budgets are accurate before executive review.

Support the preparation of Statements of Work (SOWs), proposal amendments and budget revisions.

Assist with coordinating proposal timelines, internal contributions and deliverables to ensure submissions meet deadlines and quality standards.

Participate in bid/no-bid discussions, proposal strategy meetings and project hand-offs, with occasional involvement in bid defence activities.

Maintain accurate proposal documentation and contribute to improvements in Business Development tools, templates and processes.

Experience & Qualifications

Previous experience building clinical trial budgets within a CRO environment is required.

1–3 years of relevant experience in proposal development, clinical research, CRO costing, Business Development or a related field.

Post-secondary certificate or diploma required; a Bachelor's degree, preferably in a scientific or related discipline, is preferred.

Good understanding of clinical trial budgeting, costing processes and proposal development.

Advanced Microsoft Excel skills, with proficiency in other Microsoft Office applications.

Strong analytical skills, attention to detail and a logical, process-oriented approach.

Excellent organisational and time management skills, with the ability to manage multiple priorities and deadlines.

Strong written and verbal communication skills, with the ability to collaborate effectively with cross-functional stakeholders.

Fluent written and spoken English, with the ability to work independently and as part of a collaborative team.

What We Offer

In addition, as an the company Employee, you’re also eligible for the following programs:

• Education Reimbursement program for full-time employees

• Monthly Cell Phone and Remote Work Allowance (dependent on role eligibility)

• One time office setup allowance (can be used to purchase a scanner/printer, extra monitor, office furniture, etc.)

• Working while visiting program – up to 4 weeks per year!

• Flexible Summer Hours Program from May – September

• Employee referral incentive – we know great people know other great people, and we think that warrants recognition!

• Full-time employees also become beneficiaries of the the company Trust after one year of employment, and permanent members after 5 years of employment

• Optional formal mentorship program (Alimentorship); country/region annual social events in person; leadership development programs for people leaders in accordance with your seniority; social committee and several other optional initiatives designed to support you in feeling like part of the the company team!

Additional benefits may be available depending on the country of employment and are subject to local policies and eligibility.

Our Services

• End-to-end GI clinical trial services, from protocol design through submission support

• Central medical imaging management and endoscopic reading

• Precision medicine and biomarker solutions

• Real-world evidence and clinical consulting

• Histopathology and lab services through AcelaBio

How to Apply

To apply for this position, please submit your resume through the the company Careers Portal or via LinkedIn’s Easy Apply. Resumes must be submitted in English.

Equal Opportunity and Accessibility

The company is committed to building a diverse, inclusive and respectful workplace. We are an equal opportunity employer and consider all qualified applicants for employment without regard to race, colour, ethnicity, national origin, religion or belief, sex, gender identity or expression, sexual orientation, age, marital or family status, disability, or any other characteristic protected by applicable law.

Accommodations are available upon request for persons with disabilities throughout the recruitment and selection process. Requests can be directed to [link for members] .

Stay Alert to Recruitment Scams

The company is aware of a continued increase in phishing scams, which use various methods of attack via email, text, voice and social media, including individuals posing as our recruiters and contacting candidates with fraudulent opportunities. Our hiring process always includes direct engagement with a recruiter or hiring manager, and we will never ask for sensitive personal information early in the process.

Official communication will only come from company email addresses containing [link for members] If you are contacted about an open job at the company, please verify the domain of the sender's email address and confirm that you are being asked to apply on this website. If something doesn't feel right, we encourage you to verify before responding. If you believe you have been the victim of a phishing scam, please contact your local government cyber authority to report it.