Financial Operations & Accounting Specialist

Financial Operations & Accounting Specialist – QuickBooks, Reconciliation & Multi-Entity

Full-Time | Remote | U.S. Business Hours

About the Role

At the company, one of our clients is hiring a Financial Operations & Accounting Specialist to manage financial records, reconciliations, and reporting across multiple entities.

This is a hands-on financial operations role — not basic bookkeeping. You’ll ensure financial data stays accurate, organized, and reliable , while identifying discrepancies and improving reporting workflows.

If you’re strong with QuickBooks, reconciliations, and Google Sheets/Excel and naturally spot inconsistencies in financial data, this role is a strong fit.

What You’ll Own

Accounting & Reconciliations

• Maintain and reconcile financial records across multiple entities

• Ensure transactions are accurately recorded in QuickBooks

• Investigate and resolve discrepancies

• Maintain clean, organized, and audit-ready financial records

Financial Reporting

• Prepare monthly financial reports and summaries

• Build and maintain financial trackers in Google Sheets / Excel

• Ensure consistency between accounting systems and reports

• Organize financial data for clear leadership visibility

Expense & Transaction Tracking

• Track property-level expenses, CapEx, interest, and other financial activity

• Ensure transactions are properly categorized

• Maintain accurate supporting documentation

• Identify missing entries, errors, or inconsistencies

Bank & Vendor Coordination

• Follow up with banks and vendors when needed

• Verify transactions, balances, and supporting information

• Ensure external records align with internal financial data

Process Improvement

• Identify inefficient or repetitive financial workflows

• Improve trackers, reporting systems, and documentation

• Build repeatable processes that improve accuracy and scalability

Requirements

• Experience in accounting, bookkeeping, or financial operations

• Hands-on QuickBooks experience; multi-entity experience strongly preferred

• Advanced Google Sheets / Excel skills, including formulas and complex trackers

• Strong reconciliation and financial data analysis skills

• Excellent attention to detail

• Strong analytical and problem-solving ability

• Ability to work independently with minimal supervision

• Clear written and verbal English communication

• Availability during U.S. business hours

Nice to Have

• Multi-entity or property-based accounting experience

• Experience tracking CapEx and property-level expenses

• Financial reporting experience

• Familiarity with Google Drive and Slack

• Experience improving accounting processes or financial systems

What Success Looks Like

• Accurate financial records and reconciliations

• Monthly reporting completed on time

• Discrepancies identified and resolved proactively

• Clean and structured multi-entity financial data

• Reliable financial tracking systems

• Continuous improvement in reporting and accounting workflows

• Leadership confidence in financial data accuracy

Tools You’ll Use

QuickBooks | Google Sheets | Excel | Google Drive | Slack

Why Join

• Fully remote opportunity

• High ownership across financial operations

• Exposure to multi-entity accounting and reporting

• Opportunity to improve financial systems and processes

• Direct impact on financial accuracy and leadership visibility

• Growth opportunities into Senior Accounting or Financial Operations roles

Interview Process

• Initial Application Review

• Spark Hire Intro Video

• the company Recruiter Interview

• Final Client Interview

• Offer & Onboarding

Apply Now

If you’re experienced with QuickBooks, reconciliations, multi-entity financial records, and advanced spreadsheets , we’d love to hear from you.

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