Executive Assistant / Virtual Assistant
Company shown to members 🔒 · Remote · Mexico, Colombia, Panama +1 only
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First recorded by Psst: 12 October 2026. Your first 3 jobs are free to apply to (the first right away, 2 more with your email). After that, the company and the apply link are for Psst members, from $4.99 for 7 days.
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The 20-second read
- Experience
- Entry-level (years not stated)
- Where you can live
- Mexico, Colombia, Panama +1 only
- Skills and tools
- excel, zoom, asana, onboarding, crm, calendar management
- Job type
- Contract or freelance
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Job details
- Where you can work
- Mexico, Colombia, Panama, South Africa
- Employment type
- Contract
- Advertised pay
- Not stated by the employer
- Experience
- Entry-level (years not stated)
- Employer publication date
- 18 August 2026
- First recorded by Psst
- 12 October 2026
- Last checked at the source
- 8 November 2026
About the job
The company is are seeking a high-level, confident Executive Assistant to serve as a strategic partner to our client. This is not an "order-taker" role; we need a proactive thinker who will learn the nuances of the business to serve clients and manage operations with autonomy. The ideal candidate thrives in a fast-paced environment and leverages AI and modern tech to stay three steps ahead of the schedule.
Responsibilities
- Proven experience with email and calendar management
- Manage the owner’s email and LinkedIn, interacting with clients on her behalf with high-level customer service and professional "voice".
- Oversee a complex calendar, manage all Zoom calls, and capture comprehensive notes that drive action items
- Lead the onboarding process for new clients and pull together high-impact presentations for meetings
- Maintain the CRM (ActiveCampaign) by reconciling contacts and performing high-level sales administrative activities
- Manage file structures in Google Drive and project workflows in Asana, utilizing advanced worksheet knowledge to track data
Requirements
- Proven experience as an Executive Assistant working directly for a business owner in a fast-paced, busy environment
- Exceptional critical thinking skills; must be a proactive and anticipates needs before they are articulated
- Advanced knowledge of ActiveCampaign, Asana, and Google Drive
- Strong Excel/Sheets knowledge and data exposure
- Highly proficient in using AI tools to increase efficiency and speed
- High attention to detail, the ability to learn on the fly, and a confident "executive presence" in client-facing interactions
Benefits
- Work From Home
- Performance Bonus
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- Open 12 weeks
- No pay listed
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