Executive Assistant

Job Title: Executive Assistant

Type: Independent Contractor

Location: Remote | Philippines, Taiwan and South Africa

About Us

The company, P.C. is a leading, full-service U.S. immigration law firm with offices in Los Angeles, Pasadena, Santa Ana, and Dallas, as well as international operations across Asia, Africa, and Central and South America. We are dedicated to helping individuals, families, and businesses navigate complex legal challenges with skill, compassion, and integrity.

We are proud to be recognized as a 2025 Inc. Best Workplaces honoree, a distinction that reflects our intentional investment in our people and workplace culture. Our firm prioritizes professional development, clear career pathways, and a culture of accountability and respect—creating a workplace where high performers can build meaningful, long-term careers.

The Opportunity

We are looking for an exceptionally organized, proactive, and tech-savvy Executive Assistant to support our CEO, executive leadership, and senior team members with a combination of personal and administrative responsibilities.

This is much more than a traditional assistant role. We are looking for someone who enjoys solving problems, finding better ways to work, and using technology to eliminate repetitive tasks. You'll help executives stay focused on high-value work by managing day-to-day responsibilities, coordinating projects, leveraging AI and automation, and ensuring nothing falls through the cracks.

The ideal candidate is highly resourceful, anticipates needs before they arise, learns new technology quickly, and enjoys improving systems to make work faster and more efficient.

If you're someone who gets satisfaction from creating order, streamlining workflows, and making busy professionals more productive, we'd love to hear from you.

Key Responsibilities

• Manage calendars, appointments, meetings, and travel arrangements.

• Coordinate personal and professional schedules for executives.

• Handle confidential correspondence and communications with discretion.

• Prepare meeting agendas, presentations, notes, and follow-up action items.

• Track deadlines, reminders, and ongoing priorities.

• Assist with personal errands, research, reservations, purchases, and other executive requests.

• Identify repetitive tasks that can be automated or simplified.

• Leverage AI tools to improve productivity, documentation, scheduling, research, and communication.

• Create and maintain simple workflows, templates, and standard operating procedures.

Qualifications

• Bachelor's degree in Business Administration or other related field..

• Minimum 2 years of experience supporting executives, senior leadership, or business owners.

• Proven experience working remotely for a U.S.-based company is required. Experience supporting a U.S. law firm is an advantage.

• Bilingual in English and Mandarin Chinese preferred, but not required.

• Outstanding organizational and time management skills.

• Strong written and verbal English communication skills.

• High level of discretion when handling confidential information.

• Comfortable learning and adopting new technology quickly.

• Experience using project management platforms such as Monday.com, Asana, ClickUp, or similar.

• Strong interest in AI tools and workflow automation, with the ability to identify opportunities to improve efficiency.

• Highly resourceful, detail-oriented, and capable of managing multiple priorities independently.

Why Join Our Team?

• Stable, remote opportunity to work with a well-established U.S.-based law firm that values innovation, accountability, and operational excellence.

• Direct, close working relationship with the firm's executives, with visibility into executive-level decision-making and strategy.

• Competitive compensation with performance-based bonuses.

• Fully remote role within a diverse global team.

• Paid time off, including U.S. federal holidays, sick leave, and annual leave.

• Pacific Time-aligned working hours with reasonable flexibility.

• Structured onboarding and clear expectations from day one.

• Stable, long-term opportunity with a growing U.S. law firm.

• Supportive and collaborative work environment built on accountability, continuous improvement, and professional development.

• Thoughtful company culture, including birthday recognitions and team appreciation initiatives.

Working Hours

Full-time role, 8 hours per day (excluding a 1-hour break). Schedule details may be discussed during the final stages of the hiring process. Scheduling is flexible; however, team members are required to maintain a minimum of 6 hours of overlap with the firm's operating hours in Pacific Time (PT), subject to operational needs and team coordination.

Application Process

Candidates may be asked to complete the following during the recruitment process:

• Resume/CV.

• Practical assessment focused on operational improvement, administrative coordination, or project management.

• Proof of qualifications and professional references. To ensure fairness and accuracy, compensation verification may be conducted for shortlisted candidates.

Additional Information

• This is a fully remote role based in the Philippines, Taiwan or South Africa

• Engagement is as an independent contractor; tax compliance is the contractor's responsibility.

• A 3-month probationary period will apply to support onboarding and performance alignment.

• We are an equal opportunity employer and welcome applicants from all backgrounds.

Due to the high volume of applications we receive, contacting our offices by phone, email, or social media regarding this position is strictly prohibited. Any inquiries about application status through these channels will result in automatic disqualification from the hiring process. Our hiring team carefully reviews every submission and will contact qualified candidates directly.