Associate Manager - Corporate Events Europe

The company Systems is a mission-driven organization and pioneer in industry cloud, helping life sciences companies bring therapies to patients faster. As one of the fastest-growing SaaS companies in history, we surpassed $3B in revenue in our last fiscal year with extensive growth potential ahead.

At the heart of the company are our values: Do the Right Thing, Customer Success, Employee Success, and Speed. We're not just any public company – we made history in 2021 by becoming a public benefit corporation (PBC), legally bound to balancing the interests of customers, employees, society, and investors.

As a Work Anywhere company, we support your flexibility to work from home or in the office, so you can thrive in your ideal environment.

Join us in transforming the life sciences industry, committed to making a positive impact on its customers, employees, and communities.

The Role

This is a hands-on role for a talented events professional with a sharp eye for detail, project management experience, and wants to grow within a fast-moving team.

The successful candidate must be able to focus on event execution, be an operational contributor for all day-to-day processes, help manage budgets, support execution of tactics, activities, and other details. Must be a team player working collaboratively with sales, marketing, and cross-functional teams.

What You'll Do

As part of the European Corporate Events team, you will work with sales, marketing, and cross-functional teams across Europe to plan and execute the company’s major customer conferences and internal field kickoff.

You will

• Support planning and execution of key components of large-scale world-class conferences

• Proactive management and execution of major event workstreams end-to-end (hotels, F&B, registration, welcome reception, evening event, meetings, etc.)

• Executes with high quality of service and timely delivery of all necessary components and materials for each event

• Evaluate and manage third-party vendors and agencies alongside senior team members

• Drive cross-functional workstreams independently, keeping timelines, priorities, and stakeholders aligned

• Review vendor contracts, identify gaps, draft proposed edits with senior team members and the company's legal team

• Manage budgets, procurement, and invoice reconciliation, including YoY cost-per-head analysis

• Build and maintain the spreadsheets, forms, project plans, and presentations for event planning

Requirements

• 3+ years experience in mid- to large scale corporate event logistics & production

• Proven experience managing event program elements from start to finish with minimal supervision

• Strong project and time management skills

• Experience managing event/project budgets

• Extremely organized with strong attention to detail

• Adaptable and flexible

• Experience working cross-functionally and collaboratively

• Collaborative team player who thrives in a dynamic, fast-paced environment

• Strong desire to learn and grow

• Ability to travel 15%

Nice to Have

• Experience in enterprise software, SaaS, or life sciences

Interviewing with the company

We value your time and believe in a transparent hiring process. Here is the process you can expect.

• Follow the application process and submit your resume.

• Within 3 days, you will receive a link to a personality assessment administered by a third party, unless you have already completed it with the company previously.

• Once you complete the assessment, our team will review your full application package and follow up via email with our decision.

• If moving to the interview stage, the process is as follows:

• A conversation with the hiring manager

• A practical case exercise

• A final conversation with our group's Senior Leader.

• Once all interviews are complete, the manager will be in touch with a final decision.

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The company’s headquarters is located in the San Francisco Bay Area with offices in more than 15 countries around the world.

As an equal opportunity employer, the company is committed to fostering a culture of inclusion and growing a diverse workforce. Diversity makes us stronger. It comes in many forms. Gender, race, ethnicity, religion, politics, sexual orientation, age, disability and life experience shape us all into unique individuals. We value people for the individuals they are and the contributions they can bring to our teams.

If you need assistance or accommodation due to a disability or special need when applying for a role or in our recruitment process, please contact us at [link for members]