Senior Project Manager, Events

ABOUT US

The company [link for members] is a non-profit AI research institute working to ensure advanced AI is safe and beneficial for everyone. Our mission is to facilitate breakthrough AI safety research, advance global understanding of AI risks and solutions, and foster a coordinated global response.

Since our founding in July 2022, we've grown to 50+ staff [link for members] published 40+ academic papers [link for members] and convened leading AI safety events [link for members] Our work is recognized globally, with publications at premier venues such as NeurIPS, ICML including a Best Paper Honorable Mention in 2026 [link for members] and ICLR, and features in the Financial Times [link for members] Nature News [link for members] Wired Magazine [link for members] and MIT Technology Review [link for members] We conduct pre-deployment testing on behalf of frontier developers such as OpenAI, independent evaluations for governments including the EU AI Office [link for members] and publish the AI Security Leaderboard [link for members] based on our red-teaming expertise. We help steer and grow the AI safety field through developing [link for members] research [link for members] roadmaps [link for members] with renowned researchers such as Yoshua Bengio; running FAR.Labs [link for members] an AI safety-focused co-working space in Berkeley housing 40+ members; and supporting the community through targeted grants [link for members] to technical researchers.

ROLE OVERVIEW

The company [link for members] is seeking a Senior Project Manager, Events to bring structure, momentum, and visibility to a growing portfolio of events. This is a role for someone who enjoys coordinating complex work, is comfortable juggling multiple events and priorities at once, and knows how to keep projects moving without becoming the bottleneck.

Our events portfolio includes more than a dozen workshops, conferences, and partner convenings each year. Every event has its own goals, stakeholders, timeline, and operational challenges. Some run simultaneously. Most evolve quickly. You'll be the person who helps teams stay organized, surfaces risks before they become problems, and creates enough clarity and process that a busy events calendar feels manageable rather than chaotic.

Success in this role means being able to hold a lot of moving pieces at once while keeping stakeholders aligned and informed. You'll be equally comfortable tracking the details of an individual event and maintaining visibility across the broader portfolio, helping ensure that deadlines are met, dependencies are managed, and nothing falls through the cracks when priorities shift.

Please note that this role is focused on event project management, logistics, and production. It is not a content strategy or event programming role.

RESPONSIBILITIES

HIGH-VOLUME EVENT PROJECT MANAGEMENT AND DELIVERY

• Own end-to-end project planning and delivery for multiple assigned events running concurrently, from initial kickoff through post-event wrap.

• Move quickly and fluidly between events at different stages: one in planning, one in final prep, one wrapping without losing quality or detail on any of them.

• Manage the full logistics checklist across events: venue and vendor coordination, participant invitations and communications, budget tracking, on-site execution, and post-event wrap-up.

• Make real-time calls on scope, resourcing, and sequencing when things change, which they will.

• Work closely with designated teammates to ensure timelines are realistic, dependencies are mapped, and nothing falls through the cracks.

TEAM ENABLEMENT

• Support junior PMs by ensuring they have full context on events from the design stage, not just execution, so they can take real ownership rather than just completing tasks.

• Build the habits and systems that let the team operate with increasing autonomy over time.

• Act as a model for what good, high-throughput project management looks like in practice.

CROSS-TEAM COORDINATION

• Coordinate dependencies between events and across functions (content, communications, operations, technical infrastructure) so planning pods aren’t blocked waiting on each other.

• Flag capacity issues, timeline conflicts, and resource gaps early, with a clear recommendation on how to resolve them.

REQUIRED SKILLS & EXPERIENCE

HIGH-VOLUME EVENT PROJECT LEADERSHIP

• 5-8 years experience managing large-scale or high-complexity events from start to finish.

• Demonstrated experience managing a high volume of events concurrently

• Able to hold a large amount of detail across multiple workstreams without losing sight of the big picture, and communicate both clearly to different audiences.

• Energised by a fast pace and a full plate, not just tolerant of it.

CROSS-TEAM COORDINATION

• Demonstrated ability to manage multiple stakeholders, competing timelines, and overlapping priorities with confidence.

• Experience coordinating remote individuals, teams, event contributors, and vendors across time zones and cultures.

OPERATIONAL MASTERY

• Strong experience in logistics, vendor and venue management, and on-site operations.

• Knows what it takes to get something from concept to live, with many moving pieces and hard external dependencies.

PROJECT MANAGEMENT TOOLS & SYSTEMS

• Proficiency in project management tools (e.g. Asana, Coda, Airtable) and the judgement to know which tool fits which problem.

• Experience building or improving delivery systems in a team that is scaling.

COMMUNICATION

• Clear, structured, and proactive communicator comfortable writing external emails, internal briefings, and playbooks.

• Believes in sharing knowledge openly and building team-wide expertise.

AUTONOMY & JUDGEMENT

• Proven ability to operate independently, manage ambiguity, and make sound judgement calls under pressure.

• You spot risks early, dig into the details, and take action before small issues become big ones.

MISSION ALIGNMENT

• Genuine interest in the company [link for members] work and motivation to contribute to a well-run, high-functioning team.

• Willingness to travel to events up to 40% of the time.

NICE-TO-HAVE

• Experience working in a non-profit, consulting, or private sector environment.

• Scrum / agile experience: hands-on experience running sprint or agile delivery cycles, ideally as a Scrum Master, PMP, or equivalent.

• Familiarity with AI safety or adjacent technical fields.

• Background working across distributed or remote teams.

BENEFITS*

• Health Insurance - 94% of Insurance premium paid by Organization commencing within 1 month after your start date

• Retirement - 401(k) plan with up to 2% match

• PTO - 25 days Paid Time Off per year, accrued weekly and up to 10 days of paid sick leave per year

• Paid Leave - Paid Bereavement, Family, Medical and Pregnancy Disability Leave

• WFH Stipend & Equipment - Work computer and stipend provided for eligible employees

• Catered Meals (Berkeley Office Only) - Catered lunches and dinners on workdays at our office

*(Available only to full-time employees located in the US)

LOGISTICS

• You will be a full-time employee of the company [link for members] a 501(c)(3) research non-profit.

• Location: both remote (US only) and in-person (Berkeley, CA) candidates are welcome.

• Hours: full-time (40 hours per week). The role involves regular travel for events, approximately one trip per month.

• Compensation: $115,000 to $150,000 per year. Compensation is determined by our salary bands and your level of experience, with adjustments for location. We also pay for work-related travel and equipment expenses, and offer catered lunch and dinner at our office in Berkeley.

• Benefits: comprehensive health, dental, and vision insurance, generous paid time off and holidays, and a range of other benefits.

If you have any questions about the role, feel free to contact us at [link for members] Otherwise, if you don't have questions, the best way to ensure a proper review of your skills and qualifications is by applying directly via the application form. Please don't email us to share your resume (it won't have any impact on our decision). Thank you!