Senior Accountant ( Full - time US hours )

Position Summary

The Senior Accountant is responsible for overseeing and executing all aspects of full-cycle accounting—including accounts receivable, accounts payable, general ledger maintenance, and month-end close. This role ensures timely and accurate financial reporting, maintains compliance with accounting standards, and supports management with financial insights to drive decision-making. This is a hands-on role that requires both transactional efficiency and strong analytical skills. The ideal candidate will be detail-oriented, proactive, and comfortable working in a dynamic MSP environment with both recurring revenue and project-based billing. The ability to read, understand, and produce accurate financial statements is crucial.

Key Responsibilities

Accounts Receivable

• Manage client invoicing for managed services, project work, and software licensing (recurring and non-recurring).
• Monitor AR aging, follow up on collections, and resolve billing discrepancies.
• Coordinate with operations and account managers to ensure contract-driven billing accuracy.
• Utilize ConnectBooster for AR processing and collections.

Accounts Payable

• Process vendor invoices, expense reports, and credit card transactions.
• Maintain vendor records and ensure timely payments.
• Reconcile vendor statements and resolve discrepancies.
• Utilize Bill.com for AP management.

Receipt Collection & Documentation

• Collect and manage receipts from employees and vendors.
• Attach receipts to QuickBooks Online (QBO) transactions for audit and compliance.
• Use HubDOC for receipt collection and integration into QBO.
• Ensure proper documentation and organization of financial records, saving reports, bank statements, and maintaining folder structures.

Month-End Close & General Ledger

• Prepare and post journal entries, accruals, and adjustments.
• Reconcile bank accounts, credit cards, and balance sheet accounts.
• Maintain deferred revenue and prepaid expense schedules.
• Ensure proper cutoffs and accurate revenue recognition (especially MRR and project-based revenue).
• Prepare monthly financial statements (P&L, balance sheet, cash flow).

Compliance & Reporting

• Ensure compliance with GAAP and internal policies.
• Assist with tax filings, audits, and compliance reporting as needed.
• Assist with developing and maintaining accounting process documentation and SOPs.

Analysis & Support

• Provide variance analysis and financial insights to management.
• Support budgeting and forecasting processes.
• Recommend process improvements and automation opportunities (e.g., leveraging PSA tools such as Autotask for PO processes and item receipts, QBO, Bill.com).
• Carry out additional tasks and responsibilities as assigned by the Controller/CFO to support the overall goals of the Finance & Accounting department, including serving as a backup payroll processor.

Requirements

Qualifications

• Bachelor’s degree in Accounting, Finance, or related field (CPA or progress toward CPA preferred).
• 5+ years of progressive accounting experience with full-cycle responsibilities.
• Strong proficiency in financial statements: must be able to read and interpret financials, prepare and post journal entries, and identify/resolve errors in accounting records.
• Experience in a Managed Service Provider (MSP), SaaS, or technology services environment strongly preferred.
• Proficiency in QuickBooks Online (QBO) and related integrations.
• Familiarity with Bill.com, ConnectBooster, HubDOC, and Autotask.
• Strong understanding of GAAP and revenue recognition principles.
• Excellent attention to detail, organization skills, and ability to meet deadlines.
• Advanced Excel skills; experience with reporting and variance analysis.

Key Competencies

• Ownership: Takes initiative and sees tasks through to completion.
• Accuracy: High attention to detail, producing reliable financial results.
• Collaboration: Works effectively across teams (operations, sales, IT).
• Organization: Maintains clear folder structures, records, and documentation for easy retrieval and compliance.
• Problem-Solving: Identifies issues and develops practical solutions.
• Adaptability: Thrives in a fast-paced, growing MSP environment.