Real Estate Transaction Specialist

Real Estate Transaction Specialist – Remote | Transaction Coordination & Closings

Position Type: Full-Time, Remote

Working Hours: U.S. Business Hours

About the Role

At the company, one of our clients is hiring an experienced Real Estate Transaction Specialist to manage high-volume single-family real estate transactions from executed contract through closing.

This is a hands-on, execution-focused role with ownership across transaction coordination, contracts, title, closings, deadlines, and stakeholder communication .

You’ll manage 30–50 active transactions simultaneously , working with sellers, buyers, title companies, agents, and internal teams to keep every deal organized and moving toward closing.

What You’ll Own

Transaction Coordination & Closings

• Manage acquisitions and dispositions from contract to close

• Oversee 30–50 concurrent real estate transactions

• Track inspections, title updates, financing milestones, and closing dates

• Identify and resolve issues before they delay closing

• Maintain clear visibility across every active transaction

Contracts & Documentation

• Draft and manage purchase agreements, amendments, addenda, and closing documents

• Review documentation for accuracy, completeness, and proper execution

• Manage e-signature workflows through Dropbox Sign (HelloSign) or similar platforms

• Maintain organized, audit-ready transaction files

Title & Closing Coordination

• Coordinate inspections, property access, title workflows, and closing logistics

• Work directly with title companies throughout the transaction

• Track and help resolve liens, title discrepancies, ownership issues, and curative items

• Ensure outstanding requirements are completed before closing

Deadline Management

• Track contingency periods, inspections, financing timelines, and closing dates

• Maintain a zero-miss approach to transaction deadlines

• Proactively flag bottlenecks and transaction risks

• Escalate issues quickly when intervention is required

Stakeholder Communication

• Serve as a primary point of contact for sellers, buyers, agents, title companies, and internal teams

• Provide clear and timely transaction updates

• Follow up consistently on outstanding items

• Keep all parties aligned through closing

CRM & Transaction Tracking

• Maintain accurate deal records in Salesforce or similar CRM systems

• Update deal stages, tasks, notes, deadlines, and closing statuses

• Maintain clean pipeline and transaction reporting

• Provide leadership with accurate status updates across active deals

Requirements

• 8–10 years of real estate transaction coordination experience

• Strong experience with single-family purchase and sale transactions

• Experience managing transactions from executed contract through closing

• Familiarity with wholesale real estate, acquisitions, dispositions, or investor transactions

• Proven ability to manage 30–50 concurrent transactions

• Understanding of U.S. title and closing processes

• Experience with:

• Salesforce or similar CRM

• Google Sheets

• Gmail & Google Calendar

• E-signature platforms

• Excellent written and verbal English communication

• Exceptional attention to detail and deadline management

• Comfortable communicating daily with sellers, buyers, agents, and title companies

• Available during U.S. business hours

Nice to Have

• Off-market acquisition experience

• Wholesale or investor-driven transaction experience

• Knowledge of liens, title curative work, and ownership issues

• Background with real estate investment firms, wholesalers, iBuyers, or high-volume acquisition teams

• Experience building transaction workflows, reporting, or operational documentation

What Success Looks Like

• Zero missed transaction deadlines or contingencies

• Consistent, on-time closings

• Accurate contracts and transaction documentation

• 30–50 active deals managed efficiently

• Fast, professional stakeholder communication

• Clean CRM records and reliable pipeline visibility

Key Metrics (KPIs)

• On-time closing rate

• Missed deadline/contingency rate

• Contract and documentation accuracy

• Active transaction capacity

• Title issue resolution and follow-up

• Stakeholder response time

• CRM and reporting accuracy

Interview Process

• Initial Phone Screen

• Spark Hire Video Interview

• Recruiter Interview

• Client Interview

• Offer & Onboarding

Apply Now

If you’re an experienced Real Estate Transaction Coordinator with a background in closings, title coordination, wholesale or investment real estate, and high-volume transaction management , we’d love to hear from you.

Apply now and take ownership of keeping deals organized, on schedule, and moving smoothly from contract to close .

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