Promotional Review and Production Specialist

Location:   This position may be performed remotely, but requires the flexibility and willingness to travel as needed.

The Opportunity

Help bring accurate, high-quality materials to the people who need them. As Specialist, MLR Submissions & Production Quality Assurance, you will help move materials through Medical, Legal, and Regulatory (MLR) review and into print production and distribution. Your work will make submissions easier to review and help ensure final materials match the approved content.

You will prepare submissions in Veeva RAPID, organize supporting references, and link and tag claims to source documentation. Working with marketing, medical, review teams, and agency partners, you will perform quality assurance checks in Veeva PromoMats, resolve submission and production gaps, and keep work moving with clear priorities and timely communication.

Primary Responsibilities

• Prepare complete, accurate submission packages in Veeva RAPID so MLR reviewers have the materials and supporting documentation they need to begin review.

• Upload and organize supporting references, link and tag claims to the relevant source passages, and confirm that reference annotations are complete and easy for reviewers to follow.

• Check submission details, document naming, metadata, version history, and required supporting files to ensure materials meet established process requirements.

• Partner with content owners and agencies to resolve missing references, incomplete annotations, formatting issues, and other submission gaps before review; raise unresolved issues promptly.

• Support revisions and resubmissions, maintaining accurate claim-to-reference links and confirming that updates and supporting files belong to the correct document version.

• Perform quality assurance checks on final materials in Veeva PromoMats, comparing production files against MLR-approved content and confirming that required changes have been incorporated.

• Review copy, references, footnotes, required disclosures, layout, and production details. Identify discrepancies, coordinate corrections with internal teams and production partners, and confirm resolution before release.

• Complete assigned production approval and release steps for print production and distribution, consistent with established procedures and approval authority.

• Maintain clear submission and production status, communicate priorities and risks to deadlines early, and recommend practical improvements that reduce avoidable rework and turnaround time.

Qualifications and Key Success Factors

• Experience supporting biopharmaceutical promotional review, MLR submissions, editorial operations, or medical and marketing production, with examples of delivering accurate work against deadlines.

• Experience proofreading documents for print production, ensuring accuracy in spelling, grammar, punctuation, formatting, and consistency with final approved content before release to print vendors.

• Familiarity with preparing submission packages, managing references, and linking claims to supporting source documentation. Hands-on experience with Veeva PromoMats and Veeva MedProduction is required.

• Experience as an editor or medical editor, including proofreading, reference checking, and reviewing scientific or medical content, is required.

• Experience with medical production, promotional print production, or final material quality assurance, including comparing production proofs against approved content, is a plus.

• Strong attention to detail, demonstrated through identifying inconsistencies in copy, annotations, document versions, and production files and following corrections through to completion.

• Sound judgment and strong organizational skills: manage competing deadlines, make priorities visible, and ask for help or escalate issues before they put quality or delivery at risk.

• Clear, candid communication and a collaborative approach. Take ownership of your work, ask questions when requirements are unclear, and use feedback to improve how the team works.

• The physical and mental requirements of our roles include but are not limited to regular use of a computer, devices or other office equipment, clear communication, and occasional movement.  You'll need comfort with screen work, basic hand coordination, and focus. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions.

To round out our world-class total rewards package, we provide annualized base salary in the range listed below.  This range reflects the base salary the Company reasonably expects to pay for the position at the time of posting. Placement within the range will be based on job-related factors, including experience, qualifications, scope of responsibilities, and demonstrated track record of delivering results in similar roles.

Annualized Base Salary

$95,000 — $115,000 USD

Compensation & Benefits

At the company, we believe that taking care of our people (and their people) is important, so we provide a world class benefits package to help you thrive.  This includes 99% of the premium paid for medical, dental and vision plans.  We also provide company-paid life insurance, AD&D, disability benefits, and voluntary plans to personalize your coverage. Thinking about the future?  We match dollar-for-dollar up to 6% on eligible 401(k) contributions and sweeten the deal with long-term stock incentives and ESPP.  We provide a discretionary quarterly bonus, an extremely flexible wellness benefit, generous PTO, paid holidays and company-wide shutdowns.  Not to mention, you'll also be joining a phenomenal crew of colleagues who are smart, engaged and inspiring.  We aim high, collaborate hard, and produce results.  Let’s achieve the impossible together!

Company Overview

The company the company the company is a clinical-stage biopharmaceutical company translating genetic insights into the development of therapies for central nervous system disorders characterized by neuronal imbalance.  At the company we share a common vision of reshaping the human condition into a more freeing and fulfilled existence by developing high impact the company for patients and families affected by and living with complex brain disorders.  Our core Values of Trust , Ownership , Curiosity and Results are foundational to every aspect of our business and are exemplified by each and every one of our team members.

Diversity, Equity & Inclusion

Guided by our core values, at the company we continue to DARE FOR MORE ® to advance, promote, and champion diversity, equity, and inclusion by encouraging individuals to bring their authentic selves and perspectives to work each day. We are an equal opportunity employer and committed to providing opportunities to all qualified applicants without regard to race, religious creed, color, gender identity or expression, age, national origin, sexual orientation, disability, genetics, military service and veteran status, or any other characteristic protected by federal, state, or local laws.

Attention: Job Scam Alert

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The company does not accept unsolicited submissions from recruitment agencies for open positions. We ask all recruitment agencies to refrain from contacting any the company employee regarding any position. All unsolicited resumes submitted by recruitment agencies to any the company employee in any form or method will be deemed to be the property of the company, and the company explicitly reserves the right to hire those candidate(s) without any financial obligation to the recruitment agency.