Program Coordinator

About the company

The company is a 100% employee-owned consulting firm helping clients deliver resilient infrastructure, vibrant and livable communities, and environmentally sustainable solutions. We are a team of professional construction managers, engineers, management consultants, planners, scientists, and surveyors dedicated to delivering outstanding client service. We build lasting partnerships and collaborate with our clients to envision possibilities and create tomorrow, together.

Recognized as a top workplace, we’re committed to a culture that values work-life balance, professional growth, and the well-being of our people.

About the Opportunity

We are looking for a Program Coordinator to join our Advisory Services team. This role plays an important part in supporting program managers, controllers, and multidisciplinary teams with contracts, budgets, billing, schedules, and documentation. Program Coordinators may lead the coordination of smaller or less complex projects with oversight or work alongside senior team members on larger projects and programs. The scope of specific responsibilities grows with experience and varies based on project needs.

Your Role on the Team

• Build strong relationships with program and project teams to ensure clear and effective communication.

• Perform initial quality control checks on  program and project documents, focusing on formatting, proofreading, and agreement on graphical standards.

• Prepare , update, and distribute meeting materials, logs , reports, status updates, and other project communications. meeting materials , conduct follow-up on me eting outcomes and assigned tasks.

• Support project setup and organization including file servers, project accounting, and SharePoint .

• Maintain  organized records of executed agreements and key contract requirements . Handle data entry tasks.

• Help coordinate contracts and manag e associated documentation.

• Help develop subconsultant agreements and amendments .

• Support the collecting, processing , and tracking of invoices and expenses to ensure payment.

• Manage  program and project documentation to maintain organization and accessibility.

• Help track  program and project budgets and financial progress.

• Anticipate program and project needs and interpret team input.

What You Bring to the Team

• High school diploma or equivalent

• 1+ years of experience coordinating projects in the AEC industry

Why Join the company?

Employee Ownership & Great Benefits: As a 100% employee-owned company, you will share in and contribute to the company's success. You will earn stock in your Employee Stock Ownership Plan (ESOP) account and be an important contributor to our collective achievements.

O ur Benefits incl ude

• Comprehensive Healthcare (medical, dental, vision, short- & long-term disability insurance)

• Employee Stock Ownership Plan (financial profit sharing)

• Performance-based bonuses

• 401(k) Plan

• Paid Time Off (both vacation & sick/wellness time accruals)

• Paid Holidays

• Parental Bonding Leave

Exciting, Award-Winning Project Work:  Our work earns recognition for its innovation and positive impact on communities, giving you the opportunity to contribute to projects that make a difference. Learn more at [link for members]

Flexible Work Arrangements: We understand the importance of work-life balance and offer flexible work arrangements to support our employee-owners' diverse needs. Whether it is hybrid, remote, or in-office, we provide options that allow you to work in a way that best suits your lifestyle while staying connected and engaged with your team.

Hourly Range

$27.88 — $35.09 USD

Compensation is determined by factors such as education, experience, location, and role. As employee-owners, we are eligible for performance-based bonuses and our salaries are reviewed annually. We value transparency and look forward to discussing our compensation structure.

Our Commitment to You

The company is committed to being an inclusive workplace, where team members of all backgrounds and experiences are welcome. As an equal opportunity employer, it is our policy and culture to provide opportunities to all persons based on merit and fitness to perform job duties. Employment decisions are based solely on business needs, job requirements, and individual qualifications, without regard to race, color, religion, creed, national or ethnic origin, sex (including pregnancy), sexual orientation, gender identity or expression, marital status, religion, age (40 or older, as protected under the ADEA), disability (including physical, mental, or sensory), genetic information (including testing and characteristics), protected veteran status, or any other status or characteristic protected by applicable federal, state, or local laws or regulations.

At the company, we are dedicated to encouraging an inclusive and accessible workplace. If you need any accommodations during the application or interview process, please let us know, and we will work with you to ensure your needs are met. We welcome and encourage candidates from all backgrounds to apply.

Your Information Matters

We care about protecting your privacy and handling your personal information responsibly throughout the hiring process. Our  Applicant Privacy Notice explains what information we collect, how we use, share, and retain it, your privacy rights and choices, and how to contact us with questions or requests.