Procurement & Supply Chain Manager (013-1375)

Looking for Philippines-based candidates

Job Role: Procurement & Supply Chain Manager

Compensation range: $2,500 AUD - $3,500 AUD / Monthly

Engagement type: Independent Contractor Agreement

Work Schedule: 8:30 am – 5:00 pm Queensland time (AEST, UTC+10) / 6:30 am – 3:00 pm Manila, Monday to Friday, no daylight-saving shift

Who We Are: At the company, we help Australian companies hire top remote talent in the Philippines. For this role, you will be engaged directly by the client as an independent contractor. We are not an outsourcing agency. All of our roles are 100% remote so you'll be able to work from home.

Who The Client Is: Our client is an established Australian distribution business working with a portfolio of international and local suppliers and a growing network of retail and commercial partners across the country.

The business is focused on building a reliable, well-managed supply operation that supports its customers and partners through consistent product availability, strong supplier relationships, and efficient internal processes. As the company continues to grow, it is investing in better systems, planning, and operational structure to support the next stage of the business.

Role Overview: We seek a Procurement and Supply Chain Manager to own procurement and inventory as a core business function, with a strong focus on maintaining the right level of stock while optimising working capital.

The role will manage the end-to-end purchasing and inventory cycle, from demand planning, supplier quotes and negotiations through purchase orders, supplier performance, inbound freight, receiving, and inventory management. You will work closely with Sales, Marketing, Finance, and suppliers to ensure stock is available when needed while avoiding unnecessary inventory build-up.

The role also includes managing key supplier and service contracts, maintaining clear procurement processes, and supporting the transition to NetSuite from a procurement and inventory perspective.

Key Responsibilities

• Own purchasing and inventory planning across key suppliers, ensuring adequate stock availability while keeping inventory levels and working capital under control.

• Manage the full procurement cycle, including forecasting, reorder points, purchase orders, supplier confirmations, lead times, inbound shipments, and goods received.

• Lead demand planning using sales history, seasonality, lead times, MOQs, and safety stock requirements to establish clear purchasing plans.

• Monitor and optimise inventory, including dead and slow-moving stock, inventory days, clearance opportunities, and working capital tied up in stock.

• Manage supplier relationships, including pricing, MOQs, delivery performance, claims, supplier scorecards, and contract requirements.

• Manage inbound freight and logistics coordination, including forwarders, customs brokers, shipping documentation, and ETA tracking.

• Maintain supplier and service contracts, including renewal dates, commercial terms, targets, rebates, and other key obligations, with appropriate renewal alerts.

• Manage local and indirect procurement, including packaging, consumables, and essential business services, with a focus on supplier consolidation and efficient ordering.

• Lead quarterly procurement and forecasting reviews with Sales and Marketing, aligning purchasing plans with expected demand and business requirements.

• Own the procurement and inventory side of the NetSuite implementation, ensuring purchasing, supplier, inbound shipment, receiving, reorder, and landed-cost processes are set up correctly and maintained accurately.

• Provide clear reporting on inventory levels, purchasing activity, supplier performance, inventory days, and working capital to leadership.

Requirements

• 6+ years in procurement / supply chain for an importer, wholesaler or distributor, including 3+ years owning the function (sole owner or team lead) — physical goods, container and air freight, overseas suppliers (China and US preferred)

• NetSuite hands-on: Purchase Requests and approval workflow, Purchase Orders, Vendor records, Inbound Shipments, Item Receipts, reorder point / min-max, landed cost, Bill matching from the procurement side; has been through a NetSuite implementation on the procurement/inventory side

• Demand planning: forecasting from sales history, safety stock, lead time and MOQ maths, seasonality (our peak is April–September)

• Inventory optimisation: dead and slow stock, clearance plans, inventory days; can own a working-capital number

• Indirect procurement: packaging, consumables and services; supplier consolidation and standing orders; contract negotiation and renewal management

• Freight and import: Incoterms, forwarder and customs broker liaison, shipping documents, ETA management; dangerous goods a plus

• Supplier management: quotes, MOQ and price negotiation, performance scorecards, claims, principal relationships at execution level

• Strong Excel; Power BI (reading dashboards, maintaining inputs) required, building reports a plus

• Fluent written and spoken English; presents to a Brisbane leadership team and writes to overseas principals and Australian suppliers without supervision

Nice to Have

• Experience managing distribution or supply agreements, including purchase targets and commercial obligations.

• Experience working with an Australian SME or remotely supporting an Australian business.

• MYOB experience, particularly during a system transition.

• Experience managing contracts, supplier agreements, or procurement across multiple categories.

What Success Looks Like

• Key products are consistently available, with purchasing completed within agreed ordering windows.

• Procurement plans are established well ahead of each quarter and aligned with business demand.

• Purchasing is consolidated where appropriate, reducing unnecessary PO volume while maintaining strong supplier terms.

• Dead and slow-moving inventory is actively managed, with inventory days and working capital improving against agreed targets.

• Supplier performance is monitored, issues are resolved promptly, and claims are properly managed.

• Supplier and service contracts are fully documented, with appropriate renewal alerts and regular reviews.

• Procurement, inventory, and inbound processes are accurately maintained in NetSuite following implementation.

• Routine purchasing, supplier follow-up, and inbound issues are managed independently, reducing the day-to-day involvement required from the CEO and CFO.

Work Arrangement & Expectations

This is a remote role that will be set up as an independent contractor engagement.

To ensure alignment and transparency, successful candidates will be expected to:

• Disclose any existing ongoing roles or client work

• Reflect this engagement on their LinkedIn profile (clearly marked as “Independent Contractor”)