Payroll & Bookkeeping (027 - 1475)

Looking for Philippines-based candidates

Job Role: Payroll & Bookkeeping / Part Time

Compensation range: $1,500 AUD - $2,000 AUD / Monthly

Engagement type: Independent Contractor Agreement

Work Schedule: This role is expected to align with the AU business hours (approx. 9 AM - 5 PM, Monday to Friday) for collaboration, but as a contractor, you’ll have flexibility in how you manage your time.

Who We Are: At the company, we help Australian companies hire top remote talent in the Philippines. For this role, you will be engaged directly by the client as an independent contractor. We are not an outsourcing agency. All of our roles are 100% remote so you'll be able to work from home.

Who The Client Is: We help businesses make their buildings smarter, more efficient and more sustainable.

With more than 20 years of industry experience, we specialize in building automation, energy management and optimization, helping clients reduce operating costs, improve building performance and create better environments for occupants.

We combine technology, engineering expertise and practical experience to deliver solutions that are measurable, reliable and built for the long term. We work closely with clients and industry partners to solve complex challenges and unlock greater value from their buildings.

Role Overview: We are seeking an experienced Payroll & Bookkeeping Specialist to manage the day-to-day payroll and bookkeeping functions of an established Australian building automation and engineering services business. The role will oversee end-to-end payroll processing, accounts payable and receivable, bank reconciliations, general ledger maintenance, and financial recordkeeping, ensuring all transactions are accurately recorded and processed on time.

The ideal candidate has strong knowledge of Australian payroll, superannuation, PAYG, GST and BAS requirements, with hands-on experience using accounting software and managing end-to-end bookkeeping activities. You will work closely with management and external accountants to support financial reporting, maintain compliance, resolve discrepancies and ensure the smooth running of the company's financial operations.

Key Responsibilities

Payroll Management

• Manage end-to-end payroll processing, ensuring employees are paid accurately and on time.

• Maintain employee payroll records, timesheets, leave entitlements and payroll adjustments.

• Process PAYG withholding and Single Touch Payroll (STP) reporting.

• Ensure payroll practices comply with Australian employment legislation and relevant award requirements.

• Respond to payroll-related queries and resolve discrepancies.

Bookkeeping & Financial Administration

• Manage accounts payable, including supplier invoices, payment processing and expense coding.

• Manage accounts receivable, including customer invoicing, payment allocations and debtor follow-ups.

• Perform regular bank, credit card and balance sheet reconciliations.

• Maintain accurate general ledger entries and financial records.

• Process supplier payments, staff reimbursements and other business expenses.

• Monitor outstanding invoices and assist with cash flow management.

Financial Reporting & Compliance

• Assist with month-end financial processes and preparation of management reports.

• Prepare and maintain records for Payroll Tax, GST, BAS, PAYG and other statutory obligations.

• Assist with BAS preparation and coordinate with external accountants when required.

• Investigate discrepancies and ensure financial records are complete and accurate.

• Maintain organized financial documentation for reporting and audit purposes.

Requirements

• Minimum 1-2 years of experience in payroll and bookkeeping, preferably supporting Australian businesses.

• Strong knowledge of Australian payroll requirements, including STP, PAYG, superannuation and leave entitlements.

• Practical experience with GST, BAS, accounts payable, accounts receivable and bank reconciliations.

• Proficiency in the accounting software Xero.

• Knowledge of EzzyBills desired.

• Knowledge of Simpro Software desired.

• Strong Excel skills and confidence working with financial data.

• Good understanding of Australian taxation and bookkeeping practices.

• High level of accuracy, organization and attention to detail.

• Ability to work independently, manage deadlines and handle confidential financial information.

• Strong written and verbal communication skills.

Personal Attributes

• Highly organized and detail-oriented.

• Trustworthy and comfortable handling sensitive financial information.

• Proactive in identifying and resolving discrepancies.

• Able to manage competing priorities and meet payroll deadlines.

• Reliable, accountable and capable of working with minimal supervision.

• Strong problem-solving skills and a continuous improvement mindset.

Work Arrangement & Expectations

This is a remote role that will be set up as an independent contractor engagement.

To ensure alignment and transparency, successful candidates will be expected to:

• Disclose any existing ongoing roles or client work

• Reflect this engagement on their LinkedIn profile (clearly marked as “Independent Contractor”)