Payroll Administrator

About the Role

The company is looking for a detail-oriented, tech-savvy, and organised Payroll Representative to join a growing team. This is an excellent opportunity for someone who is eager to learn, develop new skills, and build a career in payroll and administration.

The ideal candidate is comfortable working with technology, has a strong eye for detail, and can manage sensitive information accurately and confidentially. While previous payroll experience is not required, we are looking for someone who learns quickly, takes initiative, and is excited to take on additional responsibilities as the business grows.

This role offers the opportunity to contribute to essential payroll and employee administration processes while helping support the development of a growing team.

Requirements

Key Responsibilities

• Payroll Processing: Assist with processing payroll accurately and on schedule, ensuring employee payments and deductions are recorded correctly.

• Employee Reimbursements: Manage and track employee expense claims and reimbursements, ensuring records are accurate and supporting documentation is maintained.

• Paid Time Off (PTO): Maintain and update employee leave balances, track time-off requests, and ensure records are kept up to date.

• Employee Benefits Administration: Assist with the administration and maintenance of employee health insurance benefits and 401(k) retirement contributions.

• Payroll Deductions: Monitor and maintain accurate records of payroll deductions, ensuring information is correctly captured and processed.

• Record Keeping: Maintain organised employee payroll records and ensure information is accurate, confidential, and easily accessible when needed.

• Administrative Support: Assist with general payroll-related and employee administration tasks as required.

• Process Improvement: Identify opportunities to improve workflows, maintain accurate records, and support efficient administrative processes.

• Team Support: Be willing to learn new systems, take on additional responsibilities, and contribute to the team's growth as business needs evolve.

Minimum Requirements

• No previous payroll experience is required; full training can be provided.

• Strong computer skills and confidence using technology and digital systems.

• Excellent attention to detail and a high level of accuracy.

• Strong organisational and time-management skills.

• Ability to learn new software, systems, and processes quickly.

• Good numerical skills and comfort working with figures and financial information.

• Ability to handle confidential employee information with discretion and professionalism.

• Strong communication skills and a willingness to ask questions when clarification is needed.

• A proactive, dependable, and solutions-oriented attitude.

• Willingness to learn, grow, and take on additional responsibilities over time.

• Ability to work consistently during the required New York Eastern Time business hours.

Preferred Skills

The following would be advantageous but are not essential

• Exposure to payroll, bookkeeping, finance, HR, or general administration.

• Familiarity with spreadsheets, particularly Microsoft Excel or Google Sheets.

• Experience working with digital record-keeping systems or cloud-based software.

• An interest in payroll, finance, human resources, or employee benefits administration.

Ideal Candidate Profile

We are looking for someone who is

• Detail-oriented: Takes pride in accuracy and notices discrepancies in records or figures.

• Tech-savvy: Comfortable navigating digital tools and eager to learn new software.

• Organised: Can manage multiple tasks, maintain clear records, and meet deadlines.

• A quick learner: Absorbs new information and applies training effectively.

• Trustworthy and discreet: Understands the importance of confidentiality when handling payroll and employee information.

• Proactive: Takes initiative, looks for solutions, and is willing to help beyond their immediate responsibilities.

• Growth-minded: Excited by the opportunity to develop professionally and contribute to a growing team.

Working Hours and Schedule

• Full-time, Monday to Friday.

• 9:00 AM to 5:00 PM New York Eastern Time.

• No weekend work required.

• Follows the United States public holiday calendar.

Please note: Working hours are based on New York Eastern Time and may shift relative to South African time when the US and South Africa change their clocks on different dates.

Why Join This Opportunity?

This role is ideal for someone looking to enter the payroll and administration field without needing years of prior experience. You will have the opportunity to learn practical payroll processes, develop valuable administrative and technical skills, and grow alongside a team that values accuracy, initiative, and continuous improvement.

If you are organised, comfortable with technology, eager to learn, and ready to grow with a business, we encourage you to apply.