Legal Assistant

The company Corp. is a leading TSX-listed company with operations across North America, including Pennsylvania, New Jersey, Maryland, Ohio, and California through the company Growth Corp., as well as retail operations in Canada.

The company operates The Apothecarium and other dispensary retail locations, along with scaled cultivation, processing, and manufacturing facilities across its core markets. Our portfolio includes well-known brands such as The Apothecarium, Cookies, Kind Tree, Legend, State Flower, Wana, Cuue, One, and Valhalla

The Legal Assistant will report to the Senior Counsel, Securities & Financing and will be a key member of the Legal and Compliance team. The individual will assist in (i) managing key Board of Directors and Board Committee efforts and key US public company governance responsibilities including preparation of draft materials such as meeting agendas, minutes, and written consents (ii) managing content and users of Company’s Board of Directors online management software, Diligent  (iii) entity maintenance for domestic and foreign subsidiary entities including preparing organizational documents such as resolutions, powers of attorney, certificates of secretary, certificates of incumbency with assistance from third-party vendors (iv) drafting and review of Section 16 filings, including Form 4s, with assistance from external counsel and Senior Counsel (v) assist with the Senior Counsel in the development and administration of Directors and Officers (D&O) questionnaires as part of corporate governance, board administration, and public company compliance; and (vi) building processes that enable the delivery of legal services in an efficient, cost-effective, and customer-friendly manner.

Why the company?

Join a growing, fast-paced organization where your work makes an impact. At the company, you'll have opportunities to grow your career, collaborate with talented teams, and help shape what's next as our business continues to evolve.

Remote Work Location Eligibility

The company currently hires remote employees in CT, DE, FL, GA, MD, MI, NC, NJ, NY, OH, PA, TX, and WV. Candidates must reside and work in an approved state. Eligibility varies by role and is subject to change.

Responsibilities

• Support corporate governance processes, including management of content, calendars and matters arising out of any Board of Directors and Board Committee efforts.

• Manage the annual calendar for the Board of Directors and pre-emptively prepare for any upcoming meetings or matters.

• Maintain Diligent, the board of directors’ central resource for meeting information.

• Management, organization, and maintenance of corporate and subsidiary records.

• Assist with entity formation, state registrations and filings and day-to-day maintenance of U.S. and international subsidiaries, including managing annual compliance with outside counsel and service providers, updating entity management platform, and assisting with execution of documents needed to maintain the company’s subsidiaries.

• Responsibility to prepare and manage Company’s entity organization chart.

• Oversee auditor requests with regard to quarterly audits and other special matters, in addition to internal audit requirements, related to corporate governance.

• Assist with implementing and maintaining compliance related policies and processes.

• Work with other members of the legal team to drive progress on cross-functional projects while looking for opportunities to improve processes to help the company scale and become more efficient.

• Respond to requests for information as needed including assisting company personnel with information or other data from the legal department, and assist auditors, outside counsel, regulatory agencies and others as required with information from corporate and legal files and minute books.

• Assist with the preparation and review of Section 16 and other SEC filings, including Form 4s

• Assist the Senior Counsel with drafting, distributing, and tracking Directors and Officers (D&O) questionnaires in preparation for the proxy.

• Attend to notarization and legalization of corporate documents in the U.S.

• Assist with various equity-related matters and documentation.

• Assist with collecting documents for corporate insurance renewal.

• Discreetly handle confidential information and maintain complete confidentiality at all times

• Act as a liaison with other departments, including senior management team, department heads, facility directors, and other corporate staff, to provide legal documents and agreements and to obtain from/furnish to government agencies information, data and forms

• Provide some administrative support to the Legal department.

• Other duties as assigned.

Qualifications & Experience

• Bachelor's Degree required.

• Paralegal Degree or experience working as a paralegal in a large law firm or in-house corporate law department.

• At least 4 years of paralegal experience including project and operations management, strong qualitative, analytical, and communication skills in an administrative or operations position involving legal or compliance.

• Prior experience in entity maintenance and governance required.

• Knowledge and experience in Board of Directors engagement, including past corporate secretarial experience preferred.

• Excellent written and verbal communication skills.

• Proficiency with Microsoft Office tools including Word, Excel, PowerPoint; SharePoint; database (Access, etc.); Diligent.

• Strong interpersonal communication and customer service skills with the ability to effectively work with staff at all levels of the organization.

What We Offer

Health & Wellness — Comprehensive medical, dental, and vision coverage for eligible team members.

Plan for Your Future — 401(k) savings opportunities to help support your financial goals.

Time to Recharge — Paid time off and company holidays for eligible team members.

Grow Your Career — Learning, development, and opportunities to build your career across a growing organization.

Employee Perks — Team member discounts and additional programs designed to recognize and support our people.

Support When You Need It** — Resources and programs focused on your overall well-being.

*Benefits and eligibility may vary based on employment status, location, and other applicable factors.*

Background Check Requirement

As a condition of employment, a complete background investigation will be conducted based on the rules of the specific State in which the employee is hired. Typically, the state investigative process includes a state and federal background check.

Working Conditions

This position may require the ability to perform essential functions that include, but are not limited to, standing, walking, bending, reaching, and lifting. Team members may need to lift and move items, e.g., product packages, display cases, cash registers, or inventory boxes, weighing up to 50 pounds, with or without reasonable accommodation.

The role may also require visual abilities to accurately handle transactions, verify product information, and maintain inventory, as well as manual dexterity for handling cash, operating point-of-sale systems, and organizing products. Employees may be required to remain on their feet for extended periods and perform repetitive hand or arm movements with or without reasonable accommodation.

EEO Statement

The company is an equal opportunity employer. At the company, employees and applicants are evaluated based on their qualifications, skills, and ability to perform the duties and responsibilities of the position. In accordance with applicable law, we prohibit discrimination based on sex, race, color, religion, gender, pregnancy or related medical conditions, age, national origin or ancestry, physical or mental disability, genetic information, sexual orientation, veteran status, or any other consideration protected by federal, state or local laws.

Disclaimer

This job description is not an employment agreement or contract. The Company has the exclusive right to alter this job description at any time without notice. The list of job responsibilities, skills, duties, requirements, and the like is not exhaustive, rather it is illustrative of the current essential functions required for the position.

The company Participates in E-Verify

Please review the E-Verify Participation Notice and Right to Work Notice, available in English and Spanish.

E-Verify Participation Notice

[link for members]

Right to Work Notice

[link for members]

Statement on External Recruiting Agencies

The company and all affiliates do not accept blind resume submissions from external recruiting agencies. No fee will be paid to agencies who submit candidates without being under contract for an active search with the company.