Junior Accountant (18-month contract)

Spellbook is the most comprehensive AI copilot for transactional lawyers. It works directly inside Microsoft Word to help legal teams draft, review, and negotiate contracts up to 10x faster and with greater precision. Today, more than 4,000 law firms, in-house teams, and solo practitioners rely on Spellbook to simplify their workflows and eliminate the drudgery of everyday contract work.

We are backed by leading investors including Khosla Ventures, Thomson Reuters Ventures, Inovia Capital, The LegalTech Fund, Bling Capital, and Moxxie Ventures. The company recently raised $50 million in Series B funding, led by Keith Rabois at Khosla Ventures, bringing its total funding to more than $80 million.

*This is an existing vacancy

*Please note: this is an 18-month contract position

ABOUT THE ROLE

Spellbook is at the forefront of the industry, and we're looking for a talented Junior Accountant to join us as we continue to grow. You will play a key role in our finance team, ensuring the accuracy and integrity of financial operations. You will be responsible for owning transactional accounting tasks, maintaining accurate financial data, and assisting in AP/AR processes and payroll processes.

RESPONSIBILITIES

• Own day-to-day transactional accounting tasks, including general bookkeeping and accurate posting of journal entries in QuickBooks.

• Assist with the accounts payable process, including routing invoices for internal approval and ensuring timely payments.

• Support the accounts receivable function by responding to client requests, assisting with vendor setups, and performing AR follow-ups.

• Support the payroll process, including preparing and reviewing payroll inputs, ensuring accurate and timely processing, posting payroll journal entries, and reconciling payroll accounts. Handling sensitive information with discretion.

• Maintain accurate and timely recording of financial data, with a focus on weekly posting and categorization of transactions to support more frequent reporting.

• Collaborate with the sales and customer success teams to assist with the invoicing process, ensuring completeness and accuracy.

• Contribute to the month-end close process by preparing bank reconciliations and ensuring key financial statements are properly recorded and balanced.

• Help maintain and improve data quality within the accounting system to support better insights and reporting.

• Support with QuickBooks to streamline processes and move the team toward real-time accounting, reducing reliance on month-end bulk entries.

• Perform recurring tasks with consistency and accuracy, bringing accounting knowledge and reliability to a fast-moving, detail-focused environment.

• Support with other accounting and administrative tasks as needed.

QUALIFICATIONS

• Bachelor's degree in Accounting, Finance, or related field

• Working towards a CPA designation is a nice-to-have

• 2+ years of experience in accounting or finance roles

• Strong knowledge of accounting principles and practices

• Proficiency in accounting software and MS Excel

• Exposure to payroll processing is an asset

• Excellent analytical and problem-solving skills

• Strong attention to detail and accuracy

• Ability to work independently and as part of a team

• Excellent communication and interpersonal skills

WHY JOIN SPELLBOOK?

• Embrace autonomy and accountability in a flexible work environment; we focus on outcomes and empower you to determine how to get the job done

• Access our company-paid group benefits for you and your family, with $1,000 towards mental health support

• Disconnect during our holiday closure and take advantage of our generous time off policies throughout the year

• Enjoy monthly paid meals, an annual wellness allowance to support your well-being and parental leave top-ups as your family grows

• Secure your stake in our success; you’ll receive competitive stock option grants as a pivotal early employee

INCLUSIVE HIRING AT SPELLBOOK

We are committed to creating an inclusive and supportive candidate experience. Should you require any accommodation whatsoever during the interview process, please inform us without any hesitation. Spellbook is dedicated to ensuring equal treatment and opportunity in all phases of recruitment, selection, and employment, in compliance with employment law. We do not discriminate based on gender, race, religion, national origin, ethnicity, disability, gender identity/expression, sexual orientation, veteran or military status, or any other protected category. Spellbook is proud to be an equal opportunity employer, fostering a culture of inclusivity and maintaining a work environment that is free from discrimination, harassment, and retaliation.

USE OF ARTIFICIAL INTELLIGENCE IN RECRUITMENT

Spellbook uses artificial intelligence (AI) responsibly to support administrative and efficiency-focused aspects of our recruitment process. This includes activities such as drafting job descriptions, generating interview questions, note-taking and recordings, and supporting sourcing and scheduling workflows. All candidate evaluations, interviews, and hiring decisions are made by members of the Spellbook team. While AI tools may assist with screening and assessment, they do not replace human judgment in selection decisions. Our use of AI is intended to streamline routine tasks, improve consistency, and enhance the overall candidate experience. We are committed to upholding principles of fairness, transparency, and accountability in all hiring activities. Spellbook regularly reviews its recruitment practices to mitigate bias and to ensure alignment with applicable laws and evolving best practices.

OUR COMPENSATION PHILOSOPHY

Spellbook uses industry benchmark data to establish compensation bands for all roles. The salary range listed for a position reflects the expected total wage range for the role—including base salary and on-target commissions, where applicable—and may span multiple career levels. Final compensation is determined during the interview process based on factors such as experience, skills, scope, and role level. In addition to base salary and applicable commissions, total rewards may include equity, health and wellness benefits, and other company programs. Full details will be shared during the interview process.