Executive Assistant

ABOUT the company

The company has been one of the most loved brands in developer tooling, trusted by more than 20 million monthly users and over 20 billion container image pulls. From solo founders to the world's largest companies, developers rely on the company to build, share, and run their applications across our suite of products including the company Desktop, the company Hub, and the company Scout.

We are a globally distributed, remote-first team building the tools that define how software gets built and delivered. As AI agents redefine software development, the company is at the center of that shift, providing the sandboxed environments, verified images, and secure infrastructure that make autonomous workflows trustworthy by default.

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THE ROLE

Your background demonstrates diverse experience in delivering high level administrative support, whether that be calendaring in an ever-changing environment, event planning and onsite support, or providing coverage when another member of the team is unavailable. You realize uniformity and processes are essential and help guide the company as we rapidly scale.

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RESPONSIBILITIES

• Manage multiple, high-level, ever-changing calendars.

• Exceptional travel booking and trouble-shooting skills; on-call when an assigned executive team member is traveling.

• Liaise and schedule meetings with internal and external stakeholders, such as internal employees, strategic partners, media, and customers.

• Work cross functionally with other team members.

• Provide back-up support for any administrative team member that may be out due to PTO, including the EA to the CEO.

• Maintain a perfect track record when it comes to handling confidential information

• Assist with the onboarding of executive new hires for your respective teams. Work closely with your execs, IT and HR to ensure new hires are set up for success. Be regularly available as a “new hire buddy” and go-to resource.

• Help create and maintain processes and standards; always looking for ways to improve something.

• Set up conferences, meetings, team offsites, etc.; both virtual and onsite when needed. Available to start early or stay late when events/issues call for it (e.g. company events, travel delays).

• Open to travel domestically and internationally when needed.

• Other duties as assigned.

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QUALIFICATIONS

• 5+ years experience providing executive administrative support to multiple VP and Director levels and/or above, across functions and timezones.

• High level of discretion and integrity.

• Excellent oral and written communication skills, with a high degree of diplomacy.

• Previous experience using Gmail and Google Calendar in a work environment.

• Strong calendaring skills using Google Calendar

• Experience working with other executive assistants in a high-functioning, fast paced environment.

• Ability to anticipate the needs of the executive team.

• Demonstrated ability to book domestic and international travel (Navan experience preferred, but not required).

• Ability to prioritize, focus and organize your workload each day.

• Familiarity with Audio Visual conferencing/event tools such as Zoom (preferred), and or Microsoft Teams)

• Heavy multi-tasker (email, instant messaging, calendaring, project management, etc)

• Ability to demonstrate a methodical and effective approach to projects and deadlines; proactively communicating progress along the way

• Solid time management skills

• Self-motivated and able to work both collaboratively and independently

• Eager to share knowledge and build awareness; teamwork driven

• Has a growth mindset; improvement oriented

• Active driver’s license

• Valid US passport

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WHAT TO EXPECT IN THE FIRST 30 DAYS

• You will be welcomed with a first-class onboarding experience that includes equipment set up, awesome swag, learning and development opportunities to help you grow both professionally and personally, along with an introduction to your role, responsibilities and expectations

• You will be assigned a buddy or mentor, to provide support and answer questions during the initial weeks

• Regular check-ins with your manager to gauge progress, address any concerns and ongoing support

• Relationship building will be facilitated with others to broaden your understanding of the company’s operations and to help build a network of connections

• Cross functional introductions to internal key stakeholders

WHAT TO EXPECT IN THE FIRST 90 DAYS

• You will have connected with all cross-functional teams and key stakeholders, and established a relationship with each

• You have a complete understanding of your role and expectations, along with the needs/requirements from the executives you’re supporting

• You will have an understanding of the company’s mission, vision, values and strategy

• You will have an understanding of the tools and best practices needed to be successful in your role

• You will have little to no supervision in your role

WHAT TO EXPECT IN THE FIRST YEAR

• You will be confident in your role and have the ability to fully immerse yourself in it

• You will be an indispensable asset to the company as a whole. Help ensure the company scales by enhancing productivity, enabling efficient communication, and ensure the protection of and enable the most effective use of the executive’s time.

• You will be a culture leader!

Visa sponsorship: Not available for this role.

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COMPENSATION & EQUITY

All full-time roles include equity. Final compensation is determined on factors including but not limited to experience, skills, qualifications, and location.

United States: $113,400 – $162,000 base

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POSTING INFORMATION

• Open vacancy: This posting is for an existing open role.

• AI in hiring: the company may use AI-assisted tools during our recruiting process.

• Interview recordings: Candidates will be invited to opt in to interview recordings to support interviewer calibration and consistent evaluations. Recordings are optional and require explicit consent.

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PERKS & BENEFITS

• Remote-first by design – Work from your home, with offices in Seattle and Paris for connection and collaboration.

• Flexibility that fits your life – We trust you to manage your schedule while delivering great work.

• Time to recharge – Generous PTO, designated quarterly Whaleness Days, and a designated end-of-year Whaleness break.

• Home office support – Set up your workspace for comfort and success.

• Technology stipend – Equivalent to US$100 net per month to help support your work.

• Learning & development – Annual stipend for conferences, courses, certifications, and continued learning.

• Parental leave – 16 weeks of paid parental leave after six months of employment.

• Equity for all full-time employees – Share in the company's long-term success as we continue to grow.

• Comprehensive benefits – Medical, retirement, and paid holidays vary by country.

• the company swag – Because representing the whale never gets old.

The company is proud to be an equal opportunity employer. We are committed to building a team that reflects a broad range of backgrounds, experiences, and perspectives. We believe diverse teams build better products, make better decisions, and better serve our global community.

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