Executive Assistant

Role: Executive Assistant

Hours: US Timezone | 9:00 AM - 6:00 PM Mountain Standard Time (Remote)

USD Salary: $7 - $10 per hour | $1,120 - $1,600 (Open to negotiation based on experience)

The company is looking for a highly organized and proactive Executive Assistant to support our executive leadership team across Marketing and Sales. This role is critical in helping executives stay focused by managing schedules, communications, and administrative and operational tasks.

The ideal candidate is detail-oriented, anticipates needs, communicates clearly, and thrives in a fast-paced, growth-oriented environment.

Responsibilities

• Manage calendars, meetings, and scheduling for marketing and sales executives.

• Organize inboxes, prioritize messages, and draft responses when appropriate.

• Coordinate internal and external meetings, including agendas, notes, and follow-ups.

• Track tasks, deadlines, and action items across marketing and sales initiatives.

• Assist with marketing and sales-related projects, reporting, and documentation.

• Prepare presentations, summaries, and internal updates for executives.

• Support CRM updates, data organization, and basic reporting as needed.

• Liaise with internal teams to ensure alignment and timely execution of priorities.

• Maintain organized records, documents, and systems with strict confidentiality.

Requirements

• 5+ years of experience as an Executive Assistant or Administrative Assistant.

• Strong organizational, time-management, and prioritization skills.

• Excellent written and verbal communication skills.

• High attention to detail and discretion when handling sensitive information.

• Ability to manage multiple priorities independently.

• Comfortable working in a fast-paced marketing and sales environment.

Nice to Have

• Previous experience supporting a C-level executive or founder.

Who Thrives Here

• You anticipate needs and take initiative without being asked.

• You enjoy bringing structure and clarity to executive workflows.

• You are proactive, reliable, and highly detail-oriented.

• You communicate clearly and follow through on commitments.

• You are looking for a long-term role in a growing organization.

Benefits

• Remote Work: Work from anywhere—our team is global, and we value work-life balance.

• Growth Opportunities: As a key player i you’ll have the chance to shape your role and grow with us.

• Innovative Culture: Join a team that is passionate about leveraging data to solve challenges and drive success in a rapidly evolving market.

As part of our recruitment process, all candidates will be kindly asked to agree to the company’s Confidentiality and Non-Circumvention Agreement . This ensures a respectful and professional experience for everyone involved.