Dispatch Coordinator for Process Servers

About the company

The company is proud to be the national leader in service of process. We are a team of 1000 and growing with offices in Los Angeles, Oklahoma City, Phoenix, Brooklyn, Chicago, Washington DC, and more. Seattle is our home and headquarters. We’ve been successful in this unique business for over 30 years and we continue to advance our technology and business processes to remain years ahead of what our competition is able to offer. Our focus is to expand our technology lead, acquire and integrate less efficient competitors, and tap into new segments through an integrated inbound marketing and sales approach.

Job Overview

As a Dispatch Coordinator for process servers, you’ll play a critical role in ensuring legal documents are delivered quickly and accurately. This role ensures every job is claimed, dispatched, and completed in a timely manner, while coordinating and communicating frequently with servers and internal partners to keep operations running smoothly. We are looking for someone who thrives within a fast-paced, metrics driven environment. If you love a good challenge and energize others with your enthusiasm to succeed in the goals of the team, we want to hear from you!

This position is remote but located in Kansas.

Key Responsibilities

• Monitor skye (internal application) task board to identify aging unclaimed jobs.

• Identify a server to claim the job by reaching out to the primary server and servers nearby using skye, the map and leveraging tools such as text, phone and email to communicate.

• Identify jobs that are unable to be claimed due to missing customer information (I.e. county or zip code, missing server names on Orders and other scenarios that prevent a job from being claimed or dispatched.

• Resolve and escalate to teams if needed.

• Monitor and report trends in stuck jobs if you see an increase in the same scenarios.

• Review unclaimed zip codes in assigned states and work with servers in the county to get those areas claimed or understand why and work with the regional recruiter to escalate the findings.

• Notify recruiter of locations needing additional coverage due to an increase in volume, unclaimed zip codes, use of offline vendors, continued dispatch to sheriff or poor performance of local servers.

Qualifications

• 1–2 years of experience in dispatching, customer service, operations coordination, or a similar fast-paced, communication-heavy role

• Strong organizational skills with the ability to manage high-volume tasks and shifting priorities

• Excellent verbal and written communication skills

• Ability to analyze information, identify roadblocks, and escalate issues appropriately

• Comfortable navigating digital tools, internal platforms, and map-based systems

• Proven ability to work independently while contributing to team goals

• Reliable, consistent, and able to follow established processes with high accuracy

Benefits

• Health, Dental, Vision insurance

• 401(k) with company matching

• Paid time off

• 7 Paid company holidays

• 4 Floating holidays per-year

• Life Insurance and AD&D Insurance

• Long Term Disability

• Health Care Reimbursement Flexible Spending Account

• Dependent Care Flexible Spending Account

• EAP (Employee Assistance Program)

• Pet Insurance

Pay Range : $18.00 - $18.00 per hour

Schedule:  Full-time, Thursday-Monday from 8am-5pm CST