CG: Recruitment Support & Executive Assistant - (022-899)

​​Looking for Philippines-based candidates

Job Role: Recruitment Support & Executive Assistant

Compensation range: $2,000 AUD - $2,200 AUD / Monthly

Engagement type: Independent Contractor Agreement

Work Schedule: This role is expected to align with the AU business hours (approx. 9 AM - 5 PM, Monday to Friday) for collaboration, but as a contractor, you’ll have flexibility in how you manage your time.

Who We Are: At the company, we help Australian companies hire top remote talent in the Philippines. For this role, you will be engaged directly by the client as an independent contractor. We are not an outsourcing agency. All of our roles are 100% remote so you'll be able to work from home.

Who The Client Is: The client is a boutique Australian recruitment agency with nearly twenty years in the game and a team that genuinely loves what they do. They specialise in connecting talent with some of the country's most exciting consumer and lifestyle brands spanning fashion, beauty, retail, digital, and everything in between.

They are a small, close-knit team that values long-term relationships over quick wins, both with the clients they serve and the people they bring on board. The previous person in this offshore support role stayed for over three years and that says everything about how they treat their team. If you are looking for stability, growth, and a business that genuinely invests in its people, this is the one.

Role Overview: We are seeking a highly organised and proactive Recruitment Support & Executive Assistant to provide dual support to the agency's recruitment consultants and its director. This is a full-time role that blends hands-on recruitment operations; research, sourcing, database management, and candidate coordination with executive assistance duties supporting the day-to-day running of the business. The right person will be someone who thrives in a fast-paced environment, takes ownership of their work, and is genuinely interested in both recruitment and operational support.

This is a long-term opportunity with real scope for growth for the right person.

Key Responsibilities

Recruitment Support

• Market mapping and candidate research across fashion, retail, beauty, digital and related sectors

• Building and maintaining talent pipelines and candidate databases

• Using sourcing tools such as LinkedIn Recruiter, Apollo, RocketReach and Lusha to identify and map candidates

• Updating and maintaining the ATS/CRM system (JobAdder or similar)

• Compiling candidate spreadsheets and talent maps for consultants

• Formatting CVs and preparing candidate profiles and shortlist presentations

• Posting and managing vacancies across job boards

• Supporting consultants with recruitment administration and coordination

• Assisting with candidate mailers and database communications

• Supporting process improvements using AI and automation tools

Candidate Screening & Pre-Qualification

• Conducting initial phone or video screening interviews when required

• Assessing candidate suitability against role briefs

• Evaluating communication skills, motivations and salary expectations

• Preparing candidate summaries and recommendations for consultants

• Representing the agency professionally in all candidate interactions

Executive Assistant Support

• Managing the director's calendar, scheduling, and meeting coordination

• Handling email correspondence and follow-ups on behalf of the director

• Preparing documents, reports, presentations and meeting materials

• Coordinating internal team communications and tracking action items

• Assisting with invoicing, reporting, and other administrative tasks

• Managing travel arrangements and bookings when required

• Supporting ad hoc operational and business administration tasks as directed

Requirements

Required Skills and Qualifications

Essential

• Previous experience in a recruitment agency, staffing business, and EA/PA support is required.

• Strong written and verbal English communication skills

• High attention to detail and strong organisational ability

• Comfortable working independently in a remote environment

• Experience using ATS/CRM systems such as JobAdder, Bullhorn or similar

• Strong Excel and spreadsheet skills

• Experience using sourcing tools including LinkedIn Recruiter, Apollo, RocketReach or Lusha

• Proven ability to manage competing priorities and deadlines

Desirable

• Experience supporting senior executives or directors

• Familiarity with AI tools such as Claude, ChatGPT or workflow automation platforms

• Exposure to the fashion, retail, beauty or lifestyle industries

Personal Attributes

• Mature, proactive and dependable

• Process-driven and highly organised

• Calm under pressure with strong follow-through

• Professionally confident when communicating with candidates and stakeholders

• Naturally curious and interested in technology and continuous improvement

• Committed to long-term growth within the business

Work Arrangement & Expectations

This is a remote role that will be set up as an independent contractor engagement.

To ensure alignment and transparency, successful candidates will be expected to:

• Disclose any existing ongoing roles or client work

• Reflect this engagement on their LinkedIn profile (clearly marked as “Independent Contractor”)