Associate Project Manager, Market Access Marketing

Do you believe the best ideas happen when people work together? We’re looking for a Rhythm Coordinator who turns meetings into momentum and transforms diverse perspectives into shared success. If you love connecting dots, and people, this is your stage.

The Associate Project Manager oversees projects from initiation through completion, ensuring all deliverables meet client and internal standards while adhering to timelines and budget requirements. This role drives project workflows, fosters seamless communication across Account Services and Shared Services, and provides day-to-day oversight of assigned accounts. A team leader dedicated to operational excellence, the Associate Project Manager thrives and encourages a highly collaborative environment and ensures processes run efficiently to deliver exceptional results.

At the company AQ, we will recognize your achievements and contributions. You will have learning and growth opportunities to realize your full potential.

Core Responsibilities

• Orchestrate day-to-day project activities on assigned accounts (timelines, status reports, hot sheets, project routing) with a collaborative mindset

• Promote a team-first approach to foster open communication and mentorship, anticipating challenges and offering solutions

• Create/maintain detailed timelines, resource plans, and status updates in Workfront (including planned hours)

• Manage and monitor project financials in partnership with Account Services Oversee tracking of project budgets, partnering with Account and Finance to ensure accuracy and profitability

• Responsible for program budgets of $2-$3M with some oversight

• Actively pursue opportunities to enhance your skills through mentorship and collaboration across teams

• Promote and adhere to the company's workplace values known as the company Principles (Client Service, Purpose, Accountability, Mutual Respect and Collaboration)

Project Coordination

• Lead internal status and kickoff meetings

• Deliver proactive updates on timelines and resources while anticipating client needs and providing solutions that demonstrate partnership

• Demonstrate deep knowledge of agency framework, client, and regulatory processes; collaborate on integrating client-specific requirements into workflows for efficiency and compliance

• Integrate client-specific requirements and regulatory workflows into project plans

• Navigate and escalate workflow challenges to maintain operational efficiency and uphold accountability

• Foster candid communication during project planning and execution, ensuring collaboration and trust

• Demonstrate growing ability to identify, assess, and mitigate risks; develop contingency plans and escalate issues proactively

People Leadership & Development

• Assist in training, development, and mentorship of Project Coordinators

• Conduct onboarding and system training for new hires across departments, ensuring clarity from day one

Qualifications

Required Education: Bachelor’s degree in marketing, communications, advertising, or similar field is preferred

Experience

• 2 plus years of experience working in an advertising agency Project Management Department required

• Healthcare, Pharmaceutical or related Life Sciences experience preferred

Skills

• Knowledge of Microsoft Office Suite Adobe

• Experience in Workfront and Mac operating system with Copilot integration, preferred

Competencies

• Collaboration - Works effectively with diverse teams, sharing ideas and contributing to shared goals

• Adaptability - Adjusts to new tools, market changes, and shifting priorities calmly and effectively

• Initiative - Takes proactive steps to accomplish tasks and meet objectives with managerial support

• Accountability -Takes ownership of work, delivers high-quality results, and follows through on commitments

The company is required by law in some states or cities to include a reasonable estimate of the compensation range for this role. This compensation range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to: skill sets, experience and training, licensure and certifications, and other business and organizational needs. The disclosed range estimate has not been adjusted for the applicable geographic differential associated with the location at which the position may be filled. At the company, it is not typical for an individual to be hired at or near the top of the range for their role and compensation decisions are dependent on the facts and circumstances of each case.  This role is also eligible for a discretionary annual bonus, health insurance, retirement savings benefits, life insurance and disability benefits, parental leave, and paid time off for sick leave and vacation, among other benefits.

Reasonable estimate of the current range

$52,000 — $80,000 USD

Any data provided as a part of this application will be stored in accordance with our  Privacy Policy.  For CA applicants, please also refer to our  CA Privacy Notice .

The company is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, age, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status or other characteristics protected by law.

If you are an individual with a disability and require a reasonable accommodation to complete any part of the application process or are limited in the ability or unable to access or use this online application process and need an alternative method for applying, you may contact the company at [link for members] .

Recruitment Fraud Warning: Please be aware that fraudulent individuals and websites may impersonate the company or its affiliates and attempt to obtain personal, financial, or banking information through fake job postings or employment offers. The company will never request payment, banking details, or other sensitive financial information as part of the recruitment process. If you believe you have been targeted by a recruitment scam, we encourage you to report the incident to your local law enforcement authorities, consumer protection agency, or relevant cybercrime reporting organization in your country. Please also notify us at [link for members] so we can investigate and take appropriate action.

Candidates must be legally authorized to work in the country of employment without employer sponsorship.