Associate Manager - Finance & Accounting

Our Vision & Mission

We envision a world in which all people have access to high quality and enduring solutions to improve and maintain their health and well-being.

The company aspires to be a premier partner of choice and an internationally recognized leader, innovator, and trusted partner in applied, cross-national public health solutions.

Our mission is to improve the health and well-being of people worldwide through enduring, high-quality, cost-effective, and universally accessible public health solutions.

POSITION SUMMARY

Reporting to the Senior Manager for Project Finance and Accounting, the Associate Manager - Finance and Accounting will implement the project infrastructure and systems needed to support projects and company strategic objectives.  The Associate Manager will be accountable for cradle-to-grave project implementation finances, including start up, close-out, project cost management, reconciliation of project accounts, financial reporting to donors and project staff, financial analysis, data interpretation, and complying with donor reporting requirements. They will collaborate with Finance colleagues in best practice activities to streamline the flow of project-related information and financial data, ensuring accuracy, transparency, and compliance with nonprofit accounting standards and donor policies and procedures. They will also be accountable for analyzing project costs and providing decision support to the Senior Manager. The Associate Manager will continually evaluate best industry practices in comparison to internal systems and needed resources, with an eye toward both future project needs and budget realities; they will not position have any direct reports.

LOCATION AND WORK ENVIRONMENT: The primary location of this position is remote/home office based. Job responsibilities may require periodic meetings, conferences, training, etc., that necessitate an individual to be in various public places (e.g., hotel conference rooms).  Employees may opt for a hybrid arrangement if they are within commuting distance to our Hallowell, ME office.

PAY GRADE:  Grade 5 ($65,000 - $75,000). Salary will vary based on geographical location.

JOB RESPONSIBILITIES

• Financial Oversight :

Leads project finance operations, including financial reporting and analysis, accounts payable, accounts receivable, and country office month- and year-end close calendar and operation.  Oversees all accounts, ledgers, and reporting systems, ensuring compliance with appropriate GAAP standards and regulatory requirements, including donor rules and regulations. Maintains and monitors project budgets, prepares and processes project invoices, and assists in resolving discrepancies and irregularities in country office financial reports. Investigates project variances and submits variance reports to management monthly. Reports monthly on the remaining funding available for projects (under budget or cost overrun) to the Senior Manager for Project Finance and Accounting and the program leads.

• Treasury:

Prepares and ensures the accuracy and timeliness of wire transfer processing to country offices and projects to ensure country bank accounts maintain appropriate funding levels.

• USG:

Prepares the annual Federal Funding Accountability and Transparency Act (FFATA ) submission, including contacting and receiving information from sub awardees to include in the submission.

• Policies and Procedures:

Provides input in the development of departmental policies, procedures and protocols to the Senior Manager for Project Finance and Accounting, thereby facilitating continuous quality improvement.

• Financial Reporting :

Independently prepares and presents accurate financial reports and analysis to the Senior Manager for Project Finance and Accounting and project leads, ensuring timely communication of financial status and trends. Continually analyzes financial data and presents financial reports in an accurate and timely manner. Clearly communicates monthly, quarterly, and annual financial statements to the Senior Manager; monitors progress and changes and keeps the Senior Manager abreast of the company’s project financial status.

• Financial Forecasting:

In collaboration with the Senior Manager for Project Finance and Accounting, supports the development of long-range financial forecasts for the company’s programs as part of the organization’s strategic planning process and monitors and evaluates the program’s performance relative to long-range revenue and expenditure targets.

• Donor Reporting:

Independently prepares and submits donor financial reports as well as any ad-hoc financial reports requested by the donor (e.g., burn rates).

• Accounts Receivable:

Prepares grant and other donor invoicing and track receivable/liability positions to ensure the collection of outstanding payments.

• Audit Coordination :

Supports all audit activities and ensures compliance with regulatory requirements and internal controls.

• Collaboration :

Works closely with staff to train them on finance and accounting procedures, ensuring alignment with corporate and project operations.

• Work Environment :

Creates and promotes a positive and supportive work environment. Exercises a high degree of discretion and diplomacy. Maintains confidentiality of highly privileged information.

Required

• Bachelor’s degree in finance, accounting, or a related field.

• 6-10 years of progressive experience in financial management, preferably in a nonprofit environment, with a strong understanding of nonprofit accounting principles and GAAP.

• Expert knowledge and understanding of the USG Rules and Regulations, including Federal Acquisition Regulation (FAR ) (especially Subpart 31.7) and 2CFR200.

• Excellent demonstrated analytical and problem-solving skills, strong communication abilities, and proficiency in financial software and reporting tools.

• Solid experience in cradle-to-grave project (donor) finances (particularly USG) including start up, close-out, project cost management, reconciliation of project accounts, financial reporting to donors and project staff, financial analysis, data interpretation, and complying with donor reporting requirements. Strong budgeting and analytical/problem solving skills needed.

• Experience assuming a wide range of responsibilities, working with staff who vary in their work styles, and working under pressure, while still providing timely responses to requests and deadlines.

• Strong interpersonal and communication skills; experience in effectively communicating key data, including presentations to staff.

• Demonstrated ability and desire to translate complex financial concepts to individuals at all levels including finance and non-finance managers.

• Proficiency in Microsoft Excel required.

Preferred Expertise / Skills

• Nonprofit, Federal, and/or State experience with a strong preference for someone who has operated in a fast-growing environment that has limited budgets and resources.

• Experience with Blackbaud Financial Edge NXT and QuickBooks.

• French, Portuguese, and/or Spanish speaking preferred.