Associate Director, Event Production

1 big thing: the company Live transforms award-winning journalism into dynamic live events—offering editorial experiences that spark smart conversations across politics, business, technology, health, and more. We are hiring an Associate Director of Production to manage the technical execution, budget management, and vendor oversight for in-person and virtual events, helping scale the company Live into its next phase of editorial and experiential growth.

Why It Matters: This isn’t just about running events—it’s about making them work flawlessly. You will serve as the technical lead for some of the company’s most visible moments, from live-streamed policy interviews to international stage productions. As a strategic and hands-on executor, you'll ensure each event reflects the company's high standards for editorial integrity, production value, and audience experience.

The details

Technical Execution & Production Oversight

• Manage the technical production of the company Live events, including A/V systems, staging, lighting, livestreaming, video playback, and on-site recording for our large-scale event productions.

• Serve as stage manager and show-caller, managing real-time production cues, backstage operations, and talent movement

• Oversee A/V production vendors, including sourcing, scoping, budgeting, contracting, and on-site management

• Coordinate site-specific tech builds, rehearsals, and contingency plans for both in-person and virtual platforms (e.g. Zoom, Vimeo, custom integrations)

Manage post-production editing workflows, including rapid content clipping in Adobe Premiere Pro and video asset delivery to marketing/editorial teams

Production & Budget Management

• Own end-to-end production timelines, task tracking, and staffing schedules for simultaneous events

• Manage event production budgets at the line-item level—tracking vendor estimates, spend actuals, and reconciliations with minimal supervision

• Negotiate cost-effective solutions with vendors while ensuring the company’s production standards are met or exceeded

Maintain internal tools and documentation for production planning, budget tracking, vendor database and show files (e.g. run-of-show, call sheets, tech specs)

Cross-Functional Collaboration & Mentorship

• Collaborate with editorial, creative, and design teams to bring branded experiences to life across the company IP and custom event formats

• Act as a technical advisor to internal stakeholders on what’s possible (or not), offering solutions grounded in experience and vendor capabilities

• Provide mentorship and guidance to associates and freelance contractors, helping build a strong, technically savvy team culture

Support new production innovation by identifying technical opportunities to improve quality, reduce risk, or scale event offerings

What You’ll Bring: You are a technical producer with creative instincts, leadership skills, and a command of live event dynamics. You have:

• 5–7 years of experience in high-volume event production, including technical design, A/V execution, and budget management

• Deep understanding of A/V production workflows, including livestreaming, broadcast systems, LED, comms, rigging, and event safety

• Demonstrated success managing production budgets line by line, including vendor estimates, POs, and invoice reconciliation

• Proven ability to build and manage relationships with A/V and production vendors, including onsite teams

• High proficiency in Adobe Premiere Pro; experience with After Effects and Photoshop is a plus.

• Strong written and verbal communication skills, particularly with senior executives and high-profile participants

• Ability to manage fast paced, quick communication work flows with external and internal stakeholders.

• Experience managing open-press or public-facing events under tight timelines

• Calm, adaptable, and solution-oriented under pressure

• Familiarity with project management software (e.g. Wrike, Airtable) is a plus

• Willingness to travel regularly and work early mornings, evenings, or weekends when required

Starting salary for this role is in the range of $98,000 - $130,000 and is dependent on numerous factors, including but not limited to location, work experience, and skills. This range does not include other compensation benefits. The company' compensation philosophy takes into account cost of labor differentials across the country. Because this is a remote-optional job posting, this salary range takes into account all possible locations within the United States, but candidates will only be eligible for the salary range for their location.

The company is committed to embracing artificial intelligence as a core part of how we work. All team members are expected to actively develop AI literacy and use AI tools to enhance their productivity, creativity, and efficiency. We invest in ongoing learning to ensure every employee is equipped to responsibly and effectively integrate AI into their daily workflows.

What the company brings to the table besides salary

• 401(k) with employer match

• Robust PPO and High Deductible health insurance options on the Blue Cross Blue Shield network

• Employer Health Savings Account (HSA) contribution for the high deductible health plan option

• Dental and vision coverage

• Primary caregiver 12-week paid leave

• Birth-givers will have an additional 6-8 weeks depending on type of delivery, for a total of 18-20 weeks continuous leave

• Generous vacation policy, plus holidays

• One mental health day per quarter

• Annual learning and development stipend

• $100 monthly work-from-home stipend

• Tele-mental health services through Headspace

• OneMedical membership, including tele-health services

• Personal health advocacy resources through HealthAdvocate

• Inclusive fertility, hormonal health and family forming benefits through Carrot Fertility

• Access to the company Employee Support Fund, which was created to allow employees to request financial support when facing financial hardship or emergencies

• Increased work flexibility for parents and caretakers

• Virtual company-sponsored social events

• A strong and positive work environment

• A commitment to an open, inclusive, and diverse work culture

Equal Opportunity Employer Statement

The company is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, age, gender identity, gender expression, veteran status, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.

This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. The company makes hiring decisions based solely on qualifications, merit, and business needs at the time.