Team Assistant

Experience level: not applicable.

We are looking for a candidate with sharp end administrative experience. The role will support a small team of 2 Directors and 3 others and will handle a variety of tasks, including overflow expenses from the administrative team and providing holiday cover to the EA team members too.

Key Responsibilities

• Full diary management for a small group of junior and senior investment professionals

• Expense processing using the Workday system, for the team, and for the Senior Executive Assistants as required

• Scheduling meetings, conference calls, and video conferences both internally and externally, spanning multiple time zones and offices

• Arranging domestic and international travel (flights, hotels, cars, visas etc.) via the company travel partners

• Assisting in preparation, printing and binding of presentations & proposals

• Telephone and email coverage

• Archiving, filing, scanning and printing of documents

• Occasional cover for other EA’s, such a holiday and medical leave

Skills and Qualifications

• 1 to 2 years of experience supporting senior and multiple individuals, within the administrative Services industry

• Must be a team player with a proactive style and can-do attitude, who takes initiative and demonstrates a willingness to help others

• Strong attention to detail and commitment to delivering quality work on time

• Advanced proficiency in MS Office including Word, MS Outlook, Excel, and PowerPoint required

• Ability to work in a fast-paced environment without supervision

• Excellent verbal and written communication skills at all levels

• Ability to handle multiple tasks and competing priorities, often with tight deadlines, in a calm and efficient manner

• Knowledge of Workday for processing expenses is a plus

All your information will be kept confidential according to EEO guidelines.