Real Estate Deal Analyst & Coordinator

Real Estate Deal Analyst & Coordinator – Acquisitions & Transaction Management | Remote

Position Type: Part-Time to Full-Time, Remote

Schedule: 30+ Hours/Week | U.S. Business Hours

Industry: Real Estate Investing

About the Role

At Pavago, one of our clients is hiring a Real Estate Deal Analyst & Coordinator to help analyze investment opportunities and keep a growing real estate deal pipeline organized and moving efficiently from initial lead through closing.

This role combines real estate deal analysis, transaction coordination, pipeline management, CRM administration, and operational support . You’ll review property and transaction data while ensuring active deals stay on schedule, stakeholders remain aligned, and critical follow-ups are completed.

You’ll work closely with buyers, sellers, real estate agents, title companies, internal stakeholders, and external partners throughout the transaction lifecycle.

If you understand how real estate transactions work, enjoy working with numbers and deal data, and are exceptionally organized, this role is a strong fit.

What You’ll Own

Real Estate Deal Analysis

• Review property information, transaction details, and potential investment opportunities

• Analyze financial and operational data to support acquisition decisions

• Review deal structures and identify important considerations or potential risks

• Prepare clear deal summaries and recommendations for leadership

• Maintain accurate supporting information for investment opportunities

• Organize deal information so leadership can efficiently evaluate opportunities

• Flag missing information or potential concerns requiring additional review

Deal Pipeline Management

• Track active opportunities from initial lead through closing

• Maintain clear visibility into:

• Deal status

• Next steps

• Deadlines

• Follow-ups

• Closing milestones

• Ensure critical tasks and deadlines are completed on time

• Proactively follow up on outstanding action items

• Identify potential bottlenecks or risks before they delay transactions

• Keep stakeholders informed of deal progress and outstanding requirements

• Maintain accurate ownership and next steps across active opportunities

Transaction Coordination

• Coordinate communication between:

• Buyers

• Sellers

• Real estate agents

• Title companies

• Internal stakeholders

• External partners

• Schedule calls, meetings, and transaction-related follow-ups

• Ensure all parties have the information needed to keep transactions progressing

• Follow up proactively on outstanding documents, decisions, and next steps

• Track transaction milestones through closing

• Escalate delays or issues that could affect transaction timelines

CRM & Deal Documentation

• Maintain accurate CRM records, notes, activities, and deal statuses

• Keep property and transaction information organized and accessible

• Maintain current next steps and follow-up dates

• Prepare reports and supporting deal documentation

• Ensure CRM records accurately reflect each deal’s current status

• Maintain clean documentation throughout the transaction lifecycle

• Reduce missed follow-ups through disciplined CRM management

Reporting & Operational Visibility

• Give leadership clear visibility into the active deal pipeline

• Prepare deal status updates and pipeline reports

• Highlight:

• Upcoming deadlines

• At-risk transactions

• Outstanding follow-ups

• Potential bottlenecks

• Track progress across multiple active opportunities

• Help leadership quickly understand where each deal stands and what requires attention

Process Improvement

• Identify inefficiencies within deal and transaction workflows

• Recommend practical improvements to increase productivity

• Improve tracking, communication, and documentation processes

• Help create more scalable workflows as transaction volume grows

• Support initiatives designed to increase overall deal velocity

• Reduce preventable delays and coordination gaps

Requirements

• Experience in:

• Real estate operations

• Acquisitions

• Transaction coordination

• Deal management

• Similar real estate roles

• Strong analytical skills with the ability to evaluate property and transaction data

• Strong understanding of how real estate transactions progress from opportunity through closing

• Excellent organizational and project management skills

• Experience managing multiple active deals or projects simultaneously

• Experience using CRM systems

• Strong proficiency with Google Workspace

• Excellent written and verbal English communication skills

• Strong attention to detail and follow-through

• Ability to coordinate effectively with multiple stakeholders

• Ability to work independently in a remote environment

• Reliable internet connection

• Availability for 30+ hours per week during U.S. business hours

Preferred Experience

• Experience in:

• Real estate investing

• Wholesaling

• Acquisitions

• Dispositions

• Transaction coordination

• Familiarity with U.S. real estate transactions and terminology

• Experience using platforms such as:

• Podio

• Follow Up Boss

• REI BlackBook

• Similar real estate CRM systems

• Experience supporting high-volume real estate investment pipelines

• Experience coordinating directly with buyers, sellers, agents, and title companies

Tools & Technology

Podio | Follow Up Boss | REI BlackBook | Real Estate CRM Systems | Google Workspace | Google Sheets | Google Drive | Google Docs | Calendar & Scheduling Tools

What Makes You a Strong Fit

You’ll likely thrive in this role if you

• Understand how real estate deals move from opportunity to closing

• Are comfortable reviewing property and transaction data

• Combine analytical thinking with strong operational execution

• Naturally keep deadlines, follow-ups, and documentation organized

• Can manage multiple active transactions without losing track of details

• Communicate proactively with buyers, sellers, agents, and partners

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