Patient Onboarding Associate- Call Center

Since 2018, Luna has redefined physical therapy with award-winning technology and proven clinical models. Operating in 28 states with 25+ nationwide partners, we connect patients and providers through an intuitive, evidence-based & tech-enabled platform— removing barriers to care and delivering a better physical therapy experience for therapists and patients. Guided by our values, we believe in a future in which anyone, anywhere can get care and start feeling better.

Key Responsibilities

• Deliver exceptional customer service in a fast-paced, metrics-driven call center environment.

• Manage patient registration, scheduling, rescheduling, and healthcare provider communications.

• Accurately collect and document patient demographics, medical history, insurance, and appointment information.

• Handle inbound and outbound calls and emails while providing empathetic, solution-focused support.

• Navigate multiple systems simultaneously to perform data entry, screen sharing, and patient guidance.

• Adapt to changing processes, technology, and business priorities.

• Work independently in a remote environment while maintaining productivity, accountability, and schedule adherence.

• Maintain a distraction-free home workspace with reliable high-speed internet.

• Meet established quality, productivity, and performance expectations.

Requirements

• Office Admin experience, 1 year required

• Demonstrates a high level of customer service and interpersonal communication skills

• Call/Contact center or other high call volume experience, 1 year preferred

• Proficient with Google Suite

• Highly detail-oriented

• Ability to multi-task in a fast-paced work environment

• High School Diploma or equivalent

• Must be able to work in the US without restriction

• Candidates must have reliable, high-speed internet to perform the duties of this remote role. Additionally, a backup internet option is required to ensure uninterrupted connectivity in case of outages.

• Please Note:

• While this is a remote position, we are currently only able to hire in select U.S. states due to employment and tax requirements. Unfortunately, we are not hiring in all states at this time.

• We still encourage applicants to apply as eligibility will be confirmed during the early stages of the hiring process.

• To qualify for a fully remote role candidates must reside outside of a 50 mile radius from our Nashville office.

What we can offer you

• Work a consistent, fixed schedule! We have a variety of part-time shifts, and your schedule will remain the same each week, providing stability and work-life balance.

• A fun collaborative and supportive work environment with a fast-growing, innovative company.

• Realistic growth opportunities

• Hybrid/remote work

• Employee referral program

• Medical, dental and vision benefits on the 1st of the month following start

• 401k

Available Shift Options

Shift Hours

•

Pacific Time (PST): Monday – Friday, 1:00 PM – 5:00 PM

•

Central Time (CST): Monday – Friday, 3:00 PM – 7:00 PM

•

Eastern Time (EST): Monday – Friday, 4:00 PM – 8:00 PM

----------------------------------------------------------------------------------------

Luna Values

Care Exceptionally.Patients and therapists first. Safety and trust. Serve the whole journey.

Own the Outcome.Disciplined prioritization. Raise problems early. Details matter.

One Luna. Debate, align, execute. Relentless humility. Communicate intentionally.

Think Beyond. 1% better everyday. Assume we're missing something. Stay curious.

#3 Best Employer in Healthcare (Forbes, 2025)

#1 Best Company in MSK Care (Forbes, 2025)

#13 World's Most Innovative Companies in Healthcare (Fast Company, 2024)

Exceptional Performance Designation (Medicare/CMS MIPS, 2022, 2023, 2024)

Gold Indigo Design Award for mobile app design excellence 2020