Medical Licensing Specialist (Contract)

About Us

Galileo is a team-based medical practice working to improve the quality and affordability of health care for all. Operating across 50 states, Galileo offers high-touch, data-driven, multi-specialty, longitudinal care to diverse and complex patients—on the phone, in the home, and everywhere in between. Regional and national health plans, employers, and Fortune 500 organizations trust Galileo as the leading solution to improve population health. Founded by Dr. Tom X. Lee, the healthcare pioneer behind One Medical and Epocrates, Galileo is a team of leading innovators from healthcare, technology, and human-centered design. Our mission is to apply that talent and scientific thinking to transform society by solving our largest, toughest healthcare problems, while at the same time bringing patient and provider closer.

About the Role

We're looking for a Medical Licensing Specialist to own the end-to-end state licensing process for our provider population across all 50 states. You'll manage the full licensing lifecycle for Registered Nurses (RNs), Nurse Practitioners (NPs), MDs, and DOs, coordinating directly with state medical boards, providers, and internal teams to keep our clinicians compliant and practice-ready. The role requires knowledge in state-specific licensing requirements, a high degree of organizational precision, and a proactive approach to issue resolution.

This is a full-time, contract position at 40 hours/week, reporting into the VP, People.

Here’s what you’ll do

• Manage initial state license applications for RNs, NPs, MDs, and DOs across all 50 states, owning each application from submission through approval

• Coordinate directly with providers to collect required documentation, including primary source verifications, CEU records, and background checks

• Communicate with state medical and nursing boards to resolve application issues, answer inquiries, and expedite approvals where possible

• Maintain current, working knowledge of state-specific licensure requirements, processing timelines, and regulatory changes

• Use Verifiable to manage provider profiles, track license statuses, and generate compliance reporting for internal stakeholders

• Ensure all licensing data is accurately entered and maintained in the credentialing system of record

• Proactively flag and escalate issues to prevent delays in provider readiness, managing an active queue of 60+ licenses at any given time

About You

You are a detail-oriented and process-driven operator who takes ownership of complex, high-volume workflows. You know your way around state medical board requirements and thrive in an environment where precision and follow-through are non-negotiable. You can manage a queue of active applications, prioritize effectively, and communicate clearly with providers, boards, and internal teams alike. You are comfortable navigating ambiguity, adapting quickly when requirements shift, and escalating the right things at the right time.

We would love to hear from you if you have the following or equivalent experience:

• Minimum of 2 years of experience in healthcare licensing, credentialing, or a closely related field

• Hands-on experience processing state licenses for RNs, NPs, MDs, and/or DOs

• Familiarity with multi-state licensing requirements and the Interstate Medical Licensure Compact (IMLC)

• Strong organizational skills with a demonstrated ability to manage a high volume of concurrent applications

• Exceptional attention to detail and consistent follow-through on deadline-driven tasks

• Experience with Verifiable (highly preferred) or comparable credentialing platforms

• Experience in a telehealth, virtual care, or multi-state provider organization (preferred)

Compensation: $25/hour

How We Hire

Galileo Health is an equal-opportunity employer and welcomes applicants from all backgrounds.

We have recently become aware of the fraudulent use of our name on job postings and via recruiting emails that are illegitimate and not in any way associated with us. We will never ask you to provide sensitive personal information as part of the recruiting process, such as your social security number; send you any unsolicited job offers or employment contracts; require any fees, payments or access to any financial accounts; and/or conduct text-only interviews. If you suspect you are being scammed or have been scammed online, you may report the crime to the Federal Bureau of Investigation  and obtain more information regarding online scams at the  Federal Trade Commission .