Finance & Operations Manager (031-1184)

​​Looking for Philippines-based candidates

Job Role: Finance & Operations Manager

Compensation range: $2,000 AUD - $2,500 AUD / Monthly

Engagement type: Independent Contractor Agreement

Work Schedule: This role is expected to align with the Sydney business hours (6 AM - 2 PM / 7 AM - 3 PM, Monday to Friday).

Who We Are: At Hunt St, we help Australian companies hire top remote talent in the Philippines. For this role, you will be engaged directly by the client as an independent contractor. We are not an outsourcing agency. All of our roles are 100% remote so you'll be able to work from home.

Who The Client Is: Our client is a Sydney-based electrical contracting business delivering high-quality electrical services across residential and commercial projects. Alongside their electrical operations, they manage a growing portfolio of property renovation, investment and development projects across Australia and the Philippines.

Role Overview: The Finance & Operations Manager will oversee finance administration, reporting and operational support across the client’s Australian contracting and property entities. Working with the Directors and external advisers, you will maintain accurate records, manage payroll administration and project profitability, and improve business systems through automation and AI. This role suits a proactive finance professional who can manage multiple priorities and bring structure to a growing business.

Key Responsibilities

Finance & Accounting

• Manage day-to-day bookkeeping and financial administration using Xero

• Maintain accurate financial records across Australian business entities

• Prepare BAS information and supporting documentation for review by the external accountant

• Manage Accounts Payable processes, including:

• Processing supplier invoices

• Filing and maintaining supplier documentation

• Preparing monthly supplier payment runs

• Setting up bank payments for Director review and approval

• Reconciling supplier statements against the Accounts Payable ledger monthly

• Manage Accounts Receivable processes, including:

• Preparing customer invoices and progress claims

• Following up outstanding debtor accounts

• Taking ownership of invoice collection processes

• Maintaining accurate debtor records

• Assist with cash flow forecasting and financial planning

• Maintain fixed asset registers and depreciation schedules

• Prepare monthly reporting packs including:

• Profit & Loss reports

• Balance Sheet reporting

• Cash flow reporting

• Budget vs actual analysis

• Support end-of-year financial preparation and reporting requirements

Payroll & Compliance Administration

• Manage weekly payroll administration

• Maintain employee records and payroll documentation

• Support compliance with Australian payroll requirements, including:

• Single Touch Payroll (STP) reporting requirements and deadlines

• Superannuation Guarantee obligations and quarterly contribution deadlines

• Assist with employee onboarding processes

• Prepare documentation relating to apprentices and new employees

• Manage WorkCover / Workers Compensation administration

• Coordinate insurance administration and renewal processes, including:

• Business insurance

• Workers Compensation insurance

• Professional Indemnity insurance

• Other relevant policies

• Maintain organised records in line with Australian and Philippine documentation requirements

Project Finance & Operations

• Prepare weekly project profitability reports

• Track project performance, including:

• Labour costs

• Materials

• Supplier expenses

• Project margins

• Understand company overheads and assist with pricing calculations for quotations

• Monitor project financial performance and identify opportunities for improvement

• Manage purchase order processes

• Support job scheduling and workforce allocation

• Prepare weekly labour allocation communications for staff

• Work within Simpro to:

• Upload project materials and labour information

• Monitor job progress

• Maintain accurate project costing

• Reconcile Simpro information with Xero to ensure both systems remain aligned

Business Systems & Process Improvement

• Identify opportunities to improve operational efficiency

• Assist with implementation and improvement of business systems

• Establish and maintain CRM processes

• Maintain SharePoint or similar document management systems

• Use AI tools to improve workflows, automate repetitive tasks and increase efficiency

• Create improved processes, templates and documentation

• Liaise with IT support providers where required

• Recommend technology improvements that support business growth

Executive & Business Support

• Provide general operational support to Directors

• Assist with administration relating to:

• Business operations

• Property investments

• Renovation projects

• Investment properties

• Manage administrative requirements relating to Philippine property ownership

• Assist with household and investment property administration where required

• Coordinate documentation and information across multiple stakeholders

Philippines Entity Support

• Liaise with accounting and legal partners in Manila regarding local requirements

• Assist with administration relating to Philippine entities and operation

• Support understanding of cross-billing between Australian and Philippine entities

• Maintain documentation relating to Philippine staff requirements, reporting and compliance

• Assist with administration relating to property purchasing and ownership processes in the Philippines

Requirements

Essential

• Bachelor’s degree in Accounting, Finance, Business Administration or a related field

• Proven experience in accounting, bookkeeping, finance administration or operations management

• Strong hands-on experience using Xero, with sound knowledge of Australian bookkeeping, payroll and financial-administration processes

• Familiarity with BAS, Single Touch Payroll a