Federal Reporting & Staff Writing Specialist - AI Projects

About Gramian

Gramian Consultancy is a boutique consultancy specializing in IT professional services and engineering talent solutions. With a strong background in software engineering and leadership, we help companies build high-performing teams by matching them with professionals who truly fit their needs.

About the Role

We are seeking experienced Federal Reporting and Staff Writing Specialists with a background in the U.S. Department of Defense (DoD) or other federal and military environments to contribute to an AI training and evaluation project.

In this role, you will create, review, and evaluate authentic federal reporting materials, ensuring they reflect the structure, language, accuracy, and professional standards used in government and military communications. You will work with reporting formats such as Weekly Action Reports (WARs), Situation Reports (SITREPs), After-Action Reports, and executive briefings, while helping develop reference materials and evaluation criteria for AI-generated content.

The ideal candidate has at least 3 years of hands-on federal reporting or staff writing experience, strong knowledge of official reporting conventions, and excellent written communication skills. Previous AI experience is not required.

CONTRACT: Independent Contractor

LOCATION: Remote — United States Only

MINIMUM EXPERIENCE: 3+ years in federal reporting or staff writing

Key Responsibilities

• Create, review, and refine federal reporting artifacts, including WARs, SITREPs, Management Action Reports (MARs), after-action summaries, and executive briefings.

• Develop clear, accurate, and professionally structured written responses based on provided prompts and source documentation.

• Ensure reporting materials reflect appropriate federal and military writing conventions, terminology, tone, and formatting standards.

• Evaluate and grade sample submissions using established guidelines and rubrics.

• Assess deliverables for clarity, accuracy, completeness, compliance, and adherence to reporting requirements.

• Develop reference documents and high-quality sample responses for different status, activity, and compliance reporting formats.

• Contribute to the creation of guidelines, evaluation criteria, and grading rubrics for AI training and assessment.

• Provide expert input on task design, reporting requirements, and expected deliverable quality.

• Participate in review and feedback cycles to maintain consistent quality and alignment with project standards.

Requirements

• At least 3 years of professional experience in federal reporting, staff writing, or a closely related reporting function.

• Professional background within the U.S. Department of Defense, U.S. military, or another relevant federal government environment.

• Demonstrated experience producing formal, structured reports such as WARs, SITREPs, after-action reports, executive summaries, or similar documents.

• Strong understanding of federal and military reporting conventions, official documentation standards, and professional writing practices.

• Excellent written communication, editing, and proofreading skills.

• Strong attention to detail and the ability to assess written materials for accuracy, clarity, consistency, and compliance.

• Proficiency in Microsoft Word, Excel, and PowerPoint.

• Ability to explain reporting methodologies and provide structured feedback.

• Current residence in the United States.

• Ability to handle sensitive information responsibly and follow applicable confidentiality requirements.