Experienced Virtual Medical Assistant (Associate)

Xillium Professional Services is a leading operations company based in the Philippines, specializing in virtual medical assistant services for US healthcare providers. As part of our dedicated team, you will play a vital role in supporting clinics and healthcare professionals remotely, ensuring seamless patient care and operational efficiency.

Key responsibilities include

• Managing patient scheduling for appointments, surgeries, and procedures

• Handling prescription refills and coordinating medications

• Performing insurance verification and supporting medical billing processes

• Maintaining and updating patient medical records

• Supporting telehealth consultations and virtual care coordination

• Facilitating communication between patients, families, and medical staff

• Providing general administrative and operational support to assigned clinics or providers

Requirements

Required Qualifications

• BS Nursing or allied health graduate (registered or underboard)

• Background working in a BPO healthcare account or clinical/hospital setting

• US healthcare insurance verification experience

• Prior HIPAA/PHI handling experience or HIPAA training

• Professional fluency in English (written and verbal)

• Able to work a fixed night shift

• Work-from-home setup with a laptop/PC, reliable internet connection, and headset

Preferred Qualifications

• Experience handling patient scheduling for healthcare providers (appointments, procedures, or surgeries)

• Experience using EMR/EHR systems such as Epic, eClinicalWorks (ECW), or Athenahealth

• Experience handling patient communications across phone, email, SMS, patient portals, and telehealth platforms

Benefits

• Competitive Pay

• Paid training

• Annual salary increase

• 10% night differential & holiday pay

• Attendance bonus

• Career advancement & incentives

• Health & Protection

• Free HMO after training

• 1 free dependent (Year 1)

• Up to 2 dependents (under 5 years tenure)

• HMO upgrade at Year 5

• SSS, PAG-IBIG, PhilHealth

• Paid Time Off

• Service Incentive Leave (prorated)

• Sick & Vacation Leave

• Bereavement, Maternity/Paternity

• Solo Parent & Gynecologic Leave

• Tiered leave credits

• Convertible leave credits

• Financial & Long-Term Benefits

• 13th month pay (June & December release)

• No-interest cash advance (after 1 year, subject to conditions)

• FWD retirement fund (Year 4 eligible, Year 7 fully covered)

• Year-end performance incentive

• Milestone recognition packages

• Work Environment

• Company equipment + IT support

• Work-life balance

• Performance appraisal

• Continuous learning

• Inclusive, values-driven leadership