Executive Assistant (BIL)

[ Kindly submit your updated English resume ]

As the Executive Assistant, you will play a pivotal role in supporting our executives in various capacities. This position demands a proactive individual with exceptional organizational skills, creativity, and the ability to handle a wide range of responsibilities. The successful candidate will be a key contributor to our team's success, helping to drive client engagement, marketing efforts, and overall operational efficiency.

Key Responsibilities

• Manage and maintain calendars, schedule appointments, and coordinate meetings and travel arrangements for the clients

• Utilize software tools similar to Monday.com, Asana, Trello, Zoom Workplace, RingCentral, and/or Hubspot to create and maintain systems as needed.

• Handle incoming and outgoing communications, including emails, phone calls, and other correspondence.

• Assist in the preparation and distribution of reports, presentations, and other documents as required.

• Provide exemplary client service by promptly addressing inquiries and concerns.

• Ability to handle multiple mailboxes as necessary to support the clients ei: CEO, COO, ect.

• Collaborate with team members to ensure seamless operations and support across departments.

• Maintain confidentiality and discretion when handling sensitive information.

• Continuously seek opportunities to enhance efficiency and effectiveness in administrative processes

Requirements

• Proven experience as an Executive Assistant and Admin Role or in a similar role.

• Strong organizational, time-management, and multitasking abilities.

• Excellent written and verbal communication skills.

• Familiarity with managing social media platforms and content management.

• Ability to maintain confidentiality and handle sensitive information.

• Willingness to work in US time zones (PST, EST, CST).

• High school diploma or equivalent.

System and Work Setup Requirements

• A stable and high-speed internet connection preferably 25 MBPS or higher with backup in cases of power interruption or service provider issues.

• Own PC/laptop with 8GB RAM, and a processor of Core i5 / AMD Ryzen 3 / 2013 Mac equivalent or higher; Windows 10 or above / Catalina 10.15 or newer; with up-to-date web browsers, and security software, 500GB/128 SSD storage

• Headset/earphone with noise cancellation and webcam at 720p or higher resolution

• A designated, quiet, and well-organized workspace free from distractions to facilitate focused work

Benefits

• Permanent remote work setup

• Competitive starting rate paid in USD

• Internet Allowance

• Medical Allowance

• Retirement Fund

• Paid US holidays

• Paid Vacation and Sick Leaves