Entry-Level Japanese Document Formatting & Transcription Specialist

The Language Doctors, Inc. is a U.S.-based linguistic company known for delivering high-quality language services. We are  currently seeking   a Japanese Document Formatting & Transcription Specialist  to help prepare documents for translation .

This role is ideal for someone who enjoys structured, detail-heavy work and takes pride in producing clean,  accurate  documents.

Role Purpose

As a Transcriber, your core responsibility is to  recreate scanned document PDFs  into fully editable Microsoft Word documents ,   ensuring the  content and formatting  match  the original file as closely as possible . These Word files serve as the “mirror” documents our translators rely on to deliver high-quality translations.

Important:  This is  not an audio transcription  and  not creative editing . You will be working with scanned PDFs, often from international healthcare systems, with varying layouts and quality.

Essential Duties & Responsibilities

• Convert scanned  PDFs  into  editable Word documents  that match the source (layout, tables, spacing, headings, line breaks, and structure).

• Work with a wide variety of formats (typed notes, tables, bilingual sections, complex layouts, occasional handwriting).

• Use OCR outputs when available, and/or request OCR support when needed; then  clean, format, and verify  the document in Word.

• Follow written  style and formatting guidelines  to ensure consistency across files.

• Handle medical documents  confidentially and responsibly  at all times.

• Flag unclear or illegible content for further review and document any uncertainties.

• Perform a  line-by-line quality check  before  submitting  work to reduce errors and omissions.

Experience & Skills Required

• Advanced Microsoft Word skills , especially formatting (tables, tabs, spacing, page layout, headers/footers, styles).

• Excellent attention to detail  and  comfort with  doing meticulous, repetitive work.

Language Requirements

• Japanese: JLPT N4 or equivalent proficiency required (ability to read hiragana, katakana, and basic kanji). JLPT N3 or above is a plus.

• English: Basic knowledge preferred.

Preferred Qualifications

• Experience handling  medical, legal, or technical documents  with complex formatting.

• Familiarity with OCR tools such as  ABBYY FineReader  or  Adobe Acrobat Pro .

• Basic image editing skills (helpful for improving readability in difficult scans).

Available   Schedule

• Monday to Friday 9:00 AM – 5:30 PM EST

• Monday to Friday 12:00 PM – 8:30 PM EST

The Language Doctors, Inc. is an equal-opportunity employer committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.

Visit our website at  www.thelanguagedoctors.org  to learn more about us.