Contracts Administrator

Contracts Administrator – Contract Lifecycle Management & Legal Operations | Remote

Position Type: Full-Time, Remote

Working Hours: U.S. Business Hours

About the Role

At Pavago, one of our clients is hiring a highly organized and detail-oriented Contracts Administrator to manage the complete contract lifecycle — from intake and drafting through internal approvals, execution, storage, renewals, compliance tracking, and reporting.

This is a process-driven role for someone who understands that effective contract lifecycle management (CLM) is essential to reducing legal, financial, compliance, and operational risk.

You’ll work cross-functionally with Legal, Procurement, Finance, Sales, Information Security, Compliance, and executive stakeholders to ensure agreements move efficiently while remaining accurate, properly approved, compliant, searchable, and audit-ready.

If you have hands-on contract administration or legal operations experience and thrive in structured, detail-heavy environments, this role is a strong fit.

What You’ll Own

Contract Intake & Lifecycle Management

• Manage contract requests including:

• NDAs

• Master Service Agreements (MSAs)

• Statements of Work (SOWs)

• Data Processing Agreements (DPAs)

• Vendor agreements

• Amendments

• Renewals

• Review incoming requests for completeness before initiating contract workflows

• Confirm business terms, pricing, counterparties, jurisdictions, and compliance requirements

• Route agreements through appropriate review and approval processes

• Track contract status from intake through execution

• Maintain execution timelines against established SLAs

• Proactively follow up on outstanding reviews and approvals

Contract Drafting, Review & Redlining

• Draft and format agreements using approved templates and clause libraries

• Redline contracts using Microsoft Word Track Changes

• Apply approved legal playbooks and fallback language

• Identify and escalate non-standard provisions involving:

• Indemnification

• Limitation of liability

• Intellectual property

• Data privacy and security

• Termination rights

• Service-level agreements (SLAs)

• Maintain clear records of contract deviations, approvals, and rationale

• Ensure document versions remain accurate throughout negotiations

Approvals & Contract Governance

• Coordinate contract reviews across:

• Legal

• Finance

• Procurement

• Information Security

• Privacy

• Leadership

• Verify pricing, budget approvals, vendor documentation, and compliance requirements

• Ensure agreements follow established approval matrices and governance policies

• Track outstanding approvals and follow up with stakeholders to prevent unnecessary delays

• Maintain appropriate documentation of approvals and exceptions

Execution & Contract Repository Management

• Manage electronic signature workflows using platforms such as DocuSign or Adobe Sign

• Confirm signer authority and signature requirements

• Ensure fully executed agreements are properly stored

• Maintain accurate records within CLM and contract management platforms such as:

• Ironclad

• Icertis

• Agiloft

• ContractWorks

• Conga

• SharePoint

• Maintain contract metadata including:

• Contract value

• Effective and expiration dates

• Renewal dates

• Notice periods

• Jurisdiction

• Data-processing requirements

• Ensure contracts remain searchable and accessible to authorized stakeholders

Renewals, Obligations & Compliance

• Track:

• Contract expiration dates

• Renewal deadlines

• Auto-renewal provisions

• Notice periods

• Pricing escalators

• Contractual obligations

• Maintain proactive reminders to prevent missed deadlines

• Support compliance requirements involving:

• GDPR

• CCPA

• HIPAA

• PCI-DSS

• Internal controls

• Maintain complete approval, execution, and signature trails

• Ensure contract records remain audit-ready

Reporting & Process Improvement

• Track and report on:

• Contract cycle times

• SLA adherence

• Renewal pipelines

• Clause deviations

• Standard-term usage

• Improve contract templates, clause libraries, workflows, and documentation

• Identify opportunities to automate repetitive contract administration processes

• Help develop scalable and self-service contracting workflows

• Identify bottlenecks and recommend improvements to contract operations

Requirements

• 2+ years of experience in contracts administration, contract lifecycle management, legal operations, procurement operations, or a related function

• Hands-on experience managing contracts throughout their lifecycle

• Experience with CLM systems, contract repositories, and e-signature workflows

• Strong proficiency with:

• Microsoft Word Track Changes

• Microsoft Excel or Google Sheets

• PDF editing tools

• Working understanding of common contractual provisions, including:

• Indemnification

• Limitation of liability

• Confidentiality

• Intellectual property

• Data Processing Agreements (DPAs)

• Service-Level Agreements (SLAs)

• Strong organizational and documentation skills

• Excellent attention to detail

• Strong written and verbal English communication

• Ability to coordinate multiple contracts and stakeholders simultaneously

• Ability to work independently in a remote environment

• Availability during U.S. business hours

Nice to Have

• Experience within SaaS, technology, healthcare, finance, or other regulated industries

• Familiarity with vendor risk management and procurement workflows

• Experience handling security questionnaires

• Experience maintaining clause libraries and contract templates

• Familiarity with legal playbooks and approval matrices

• Exposure to:

• GDPR

• HIPAA

• PCI-DSS

• SOX

• Similar compliance frameworks

Tools & Technology

Ironclad | Icertis | Agiloft | ContractWorks | Conga | SharePoint | DocuSign | Adobe Sign | Microsoft Word | Excel | Google Sheets | PDF Editing Tools

What Makes You a Strong Fit

You’ll likely thrive in this role if you

• Catch sm