Chief Executive Assistant

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Job Title

Chief Executive Assistant

Location

Remote

Time Zone

US Eastern (ET) preferred; must overlap core ET working hours

Role Overview

You are the CEO’s command center and execution integrator across a 3-business portfolio (luxury Caribbean vacation rental asset management, home services/insulation, and Boston real estate development). You translate fast-moving ideas into clear plans, systems, and follow-through—keeping operators accountable so nothing slips.

Key Responsibilities

• Own the CEO’s calendar, priorities, weekly planning rhythm, and daily execution check-ins

• Convert “brain dumps” into structured tasks, owners, deadlines, and follow-ups (with escalation when needed)

• Drive cross-business execution: unify plans, remove blockers, and keep momentum through rapid pivots

• Maintain a weekly portfolio scorecard (marketing, sales KPIs, project milestones, risks, next actions)

• Partner with key operators/partners (Ops, Sales, and Deal partners) to track commitments and accountability

• Coordinate across time zones and teams (including St. Martin ground support and remote VAs)

• Support light investor/client communication (owners/investors, not guests)

Required Qualifications

• Experience working as Chief of Staff / Senior Executive Assistant / Operations Partner roles supporting a founder or CEO

• Proven ability to run execution systems end-to-end (priorities → plans → tracking → completion)

• Comfort enforcing accountability with senior operators and partners; clear, confident follow-up style

• Strong project management skills (ClickUp, Asana, or equivalent) and KPI reporting discipline

• Non-negotiable: Prior remote work experience; fluent with remote collaboration tools (Slack, Zoom, Google Workspace, Asana/ClickUp or similar) and ideally experience working with US or UK-based companies—applications without this will not be considered.

Preferred Qualifications

• Experience supporting multi-business or portfolio operators

• Working knowledge of CRM + marketing ops workflows (email sequences, tagging, lead routing)

• Exposure to real estate development or home services operations

Tools & Technology

ClickUp/Asana, Google Workspace, Slack/Zoom, Airtable/Google Sheets, CRM (HubSpot/GoHighLevel/Salesforce or similar), Zapier/Make, AI tools for writing/automation (e.g., ChatGPT)

Please NOTE

It is crucial that you complete the application form in full. As part of the application process, you will be required to record a video. If your application is successful, you will receive an email confirming next steps—the video is the first step of the interview process. If you do not record a video, we will not be able to consider you for ANY open roles

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