Bookkeeper

Summary

When people look for the best faith-formation resources, they turn to Ascension. The Bookkeeper supports the accuracy, integrity, and efficiency of Ascension's accounting operations that support this mission.

Reporting to the Director of Finance & Accounting, the Bookkeeper is responsible for assigned accounts payable, accounts receivable, and general bookkeeping activities. The position collaborates with the Accounting team to maintain accurate financial records, process transactions, resolve discrepancies, and support timely financial reporting. Primary responsibilities are assigned according to departmental needs, with cross-training and backup support across accounting functions.

Duties & Responsibilities

Accounts Payable & Vendor Administration

• Process vendor invoices, employee reimbursements, and other payable transactions accurately and on time.

• Maintain vendor records, tax documentation, purchase orders, and supporting accounting records.

• Review invoices and purchase orders for accuracy, proper coding, and required approvals.

• Prepare vendor payments for authorized approval and processing in accordance with established accounting procedures and internal controls.

• Process and reconcile company credit card transactions, ensuring proper documentation, coding, and approvals.

• Research and resolve vendor inquiries, invoice discrepancies, and payment issues.

Accounts Receivable & Customer Billing

• Process customer invoices, payments, and receipts, ensuring accurate recording and reconciliation between accounting and sales systems.

• Maintain customer accounts, apply payments, and investigate discrepancies involving invoices, credits, and outstanding balances.

• Process returns, refunds, and credit memos in accordance with established accounting policies and approval procedures.

• Monitor accounts receivable aging, follow up on outstanding balances, and support timely and professional collections.

• Resolve billing and payment issues in collaboration with Customer Support and other departments.

• Maintain customer tax-exemption documentation and supporting records, including exemption certificates in Avalara.

Bookkeeping, Internal Controls, & Process Improvement

• Prepare assigned account reconciliations, journal entries, and supporting schedules, including prepaid expense activity.

• Maintain accurate accounting records and supporting documentation within established accounting systems.

• Apply established accounting policies and internal controls, including required transaction approvals and independent verification of payment instructions.

• Maintain standard operating procedures and identify opportunities to improve accounting accuracy, efficiency, and workflows.

• Collaborate with other Accounting team members to support monthly and annual close, reporting, cross-training, and backup responsibilities.

Requirements

• Bachelor's degree in Accounting, Finance, or a related field or 3+ years of related bookkeeping or accounting experience.

• Familiarity with general accounting principles, bookkeeping procedures, and financial recordkeeping.

• Experience with vendor records, purchase orders, and expense processing preferred.

• Experience with Microsoft Dynamics 365 Business Central preferred.

• Occasional travel to Ascension’s headquarters required.

• Exemplify and live Ascension’s core values of humility, passion, and integrity.

Benefits

• Health Care Plan (Medical, Dental & Vision)

• Retirement Plan (401k, IRA)

• Life Insurance (Basic, Voluntary & AD&D)

• Paid Time Off (Vacation, Sick & Public Holidays)

• Family Leave (Maternity, Paternity)

• Short Term & Long Term Disability

• Training & Development

• Work From Home

• Wellness Resources